Human Resources Assistant, Front Desk Reception

Job Overview

CAE Inc., a leading American manufacturer of simulation and modelling technologies, serves a diverse clientele including airlines, aircraft manufacturers, healthcare specialists, and defence customers. Since its inception in 1947, CAE has expanded its footprint globally, with manufacturing and training facilities in 35 countries, marking significant achievements in innovation and customer service. This job opportunity as a Human Resources Assistant, Front Desk Reception, offers the chance to be the frontline of employee engagement and administrative excellence, providing a pathway for career growth in human resources and corporate administration. The role is uniquely positioned for individuals passionate about creating a welcoming and efficient workplace, contributing directly to the company's culture and operational success.

Responsibilities

• Serve as the first point of contact for employees and visitors, managing front desk activities including greeting guests, answering phones, and handling company inquiries.
• Assist with day-to-day operations of the HR functions and duties, providing clerical and administrative support to Human Resources executives.
• Compile and update employee records (hard and soft copies) efficiently.
• Coordinate HR projects (meetings, training, surveys etc.) and take minutes.
• Assist in payroll preparation by providing relevant data, like absences, bonus and leaves.
• Prepare reports and presentations for internal communications.
• Communicate with public services when necessary.
• Properly handle complaints and grievance procedures.
• Coordinate communication with candidates and schedule interviews.
• Conduct initial orientation to newly hired employees.

Qualifications

• Proven experience as an HR assistant, staff assistant, or relevant human resources/administrative position.
• Fast computer typing skills (MS Office, in particular).
• Hands-on experience with an HRIS or HRMS.
• Familiarity with ATS software and resume databases.
• Basic knowledge of labor laws.
• Excellent organizational skills.
• Strong communications skills.
• Degree in Human Resources or related field is preferred.

Additional Information

Location: This position is based in our headquarters, with the flexibility for occasional remote work. Salary: Competitive, with a comprehensive benefits package including health, dental, and vision insurance, retirement plans, and generous paid time off. Working Hours: Monday to Friday, 9:00 AM to 5:00 PM with flexibility as needed. Application Process: Please submit a resume and a cover letter outlining your suitability for the role. Deadline: Applications will be accepted until the position is filled.