Staff Assistant II - Hiring Urgently

We are searching for a motivated Staff Assistant II to join our growing team at Utah State University in Logan, UT.
Growing your career as a Full Time Staff Assistant II is an amazing opportunity to develop relevant skills.
If you are strong in presentation, persuasion and have the right drive for the job, then apply for the position of Staff Assistant II at Utah State University today!

The Department of Special Education and Rehabilitation Counseling is seeking a motivated and positive person to join our team as a Staff Assistant II. This position will include a variety of administrative support and secretarial responsibilities including extensive interaction with faculty and students. 

 

This is a half-time position (20 hours per week) and is eligible for excellent benefits including: 13 paid holidays, earn 4 hours of paid leave and 4 hours of sick leave per year, access to the health benefits package, and a generous contribution into your retirement. View more information here: Summary of Benefits 2022-2023

General Department Support

1. Assist the department head and graduate faculty by attending designated meetings, preparing correspondence memos, reports, and meeting minutes, and coordinating meeting schedules.
2. Perform office duties, including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, maintaining email lists, sending group emails, sorting and distributing mail, and other general duties as assigned.
3. Schedule meetings as requested (in-person, tele-conference, video-conference).
4. Coordinate scheduling and details for all department events (e.g., retreats, Honors program, Holiday party, faculty meetings).
5. Arrange maintenance of office equipment.

Undergraduate Support

1. Manage systems for tracking OPTT student inquiries, applications, and student assessments.
2. Collaborate with the SPED undergraduate Student Teaching Coordinator to organize student teaching (ST) placements, ST workshop, ST assignments, and collation of all ST paperwork.
3. Collaborate with the SPED practicum coordinator to download practicum observations each semester.
4. Other general coordination support with undergraduate student teaching coordinator and undergraduate advisor.

Provides Purchasing/Administrative Services

1. Coordinate with faculty and staff for processing purchasing transactions as appropriate.
2. Manage purchasing cards including collecting receipts, reviewing for policy, and attaching in the p-card system.
3. Coordinate with purchasing on bids, request for quotes, moving expenses, etc.
4. Prepare departmental deposits.
5. Manage workroom and order supplies as needed.
6. Prepare key requests and manage key report.
7. Manage department inventory of computer/technological equipment.

Minimum Qualifications

Two years of experience in an office setting or an associate degree/vocational training is required.

 

Preferred Qualifications

Previous experience with tasks described in the responsibilities section of the job announcement.

 

Knowledge, Skills, and Abilities

1. Skilled with computers and related software.
2. Skilled with basic office equipment, including printers, copiers, and telephone systems.
3. Good organizational skills.
4. Strong verbal and written communication skills.
5. Ability to handle sensitive and confidential business data and personal information.
6. Ability to work without supervision.
7. Knowledge of University policies and procedures.
8. Excellent customer service skills.

Along with the online application, please attach:

1. Resume/CV to be uploaded in the Candidate Profile.
2. Cover Letter describing your qualifications for this position to be typed/pasted into a text box at the end of application.

**Document size may not exceed 10 MB.**

Commensurate with education and experience, plus excellent benefits

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. T he employee is regularly required to sit and often uses repetitive hand motions.

Department Highlights

The Department of Special Education and Rehabilitation Counseling (SPERC) is located in the Emma Eccles Jones College of Education and Human Services. The department consists of both on campus and distance based educational programs in Rehabilitation Counseling (Master's), Special Education (Undergraduate and Master's), Alternative Teacher Preparation Programs, and the Ph.D. in Disability Disciplines. For more information on the Special Education and Rehabilitation Department, please see our website at .

 

College Highlights

The Emma Eccles Jones College of Education and Human Services is home to eight departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence. The college offers clinical services to the community across the human lifespan and provide students with real-world service and research opportunities. 

Utah State University (USU) was founded in 1888 and is Utah’s land-grant and space-grant university. USU is one of only 146 research institutions in the U.S. classified as R1 “very high research activity” by the Carnegie Classification of Institutions of Higher Education. As one of the two premier research institutions in Utah, USU provides a high-quality education at an affordable price. With its main campus in Logan, the university serves approximately 27,500 students, including 24,255 undergraduates and 3,171 graduate students. USU Online has served students from all 50 states and 55 countries for 25 years.

 

USU’s statewide system features three residential campuses, 30 total campus locations, and 23 Extension education centers. The university employs 903 full-time faculty members, 124 executive administrators, and 1,649 full-time support staff. USU offers 115 undergraduate majors, as well as 91 master’s and 42 doctoral degrees. Learn more about USU.

 

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

 

The USU main campus is located in beautiful  Logan, Utah , a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

 

USU is sensitive to the needs of dual career couples and provides a  Dual Career Assistance program to support careers for partners who are also seeking employment.

 

USU endeavors to provide reasonable accommodations to ensure equal access in all aspects of employment to qualified persons with disabilities. To request a reasonable accommodation for a disability, please contact the university’s ADA Coordinator in the Human Resource office at Show phone number or submit a request at View email address on careers-usu.icims.com .

 

USU Land Acknowledgment

Please visit our website to learn about Utah State’s land acknowledgment of the eight tribes of Utah.

 

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner,   View email address on careers-usu.icims.com ,   Distance Education Rm. 401, Show phone number

Title IX Coordinator Matthew Pinner,  View email address on careers-usu.icims.com , Distance Education Rm. 404, Show phone number

Mailing address: 5100 Old Main Hill, Logan, Ut 84322

For further information regarding non-discrimination, please visit  , or contact:

U.S. Department of Education,  Office of Assistant Secretary for Civil Rights,  Show phone number, View email address on careers-usu.icims.com

U.S. Department of Education,   Denver Regional Office, Show phone number,   View email address on careers-usu.icims.com

 

*updated 11/2022

Benefits of working as a Staff Assistant II in Logan, UT:

● Company offers great benefits
● Company offers career progression opportunities
● Advantageous package