Administrative assistant director of school and director

The Buckley School in the City of New York is an independent, K-9 day school for boys located on the Upper East Side of Manhattan, New York City, United States. The school has two divisions: Lower School (K-4) and Upper School (5-9), with a student body of approximately 376 pupils and 108 faculty and staff members. 

The Admissions and Lower School Administrative Team is committed to cultivating a strong and

collaborative work environment in service of the Buckley community. To achieve this goal, the Administrative Assistant to the Director of Lower School and Director of Admissions role 

encompasses a variety of crucial administrative responsibilities aimed at supporting the smooth operation of the Lower School and Admissions Department.

Role Overview: 

As the Administrative Assistant to the Director of Lower School and Director of Admissions, you will play a pivotal role in ensuring the efficient operation of both the Lower School and Admissions office. This multifaceted position requires impeccable organizational skills, excellent communication abilities, and a proactive approach to managing various administrative tasks.

Key Responsibilities:

• Manage correspondence on behalf of the Lower School Director and Director of Admissions.
• Schedule appointments, meetings, and interviews, coordinating with internal and external parties to ensure optimal time management.
• Maintain accurate and up-to-date records essential to the functioning of the Lower School and Admissions office.
• Serve as a primary point of contact for inquiries and information dissemination, effectively liaising between families, faculty, staff, and administrators
• Organize and oversee events, such as admissions tours, open houses, faculty meetings and parent coffees, coordinating logistics, managing RSVPs, and providing on-site support as needed.
• Assist with editing and proofreading documents to ensure clarity, accuracy, and consistency.
• Demonstrate excellent writing and communication skills, effectively conveying information and ideas in a professional and engaging manner.
• Provide general administrative support, including filing, photocopying, data entry, and other duties as assigned.

Qualifications:

• Prior administrative experience in a fast-paced environment is desirable. School experience is not necessary
• Strong organizational skills with meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in relevant software applications.
• Ability to prioritize tasks and manage time effectively in a deadline-driven setting.
• Discretion and confidentiality when handling sensitive information.
• Collaborative team player with a positive attitude and strong work ethic.

To Apply:

Please send a cover letter and resume to and put "Administrative Assistant to the Director of Lower School and Director of Admissions” in the subject line. No calls please.

The Buckley School is an equal opportunity employer. Buckley does not discriminate on the basis of race, color, national origin, religion, sex, age, physical or mental disability, citizenship status, marital status, creed, sexual orientation, ethnicity, carrier status or any other characteristic protected by law. The Buckley School actively seeks diversity in its faculty and student body.