Admissions Office Coordinator

Company : Indiana University

Job Type : Full Time

Bloomington, In

Number of Applicants

:

000+

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Job Description - Admissions Office Coordinator

Department MAURER SCHOOL OF LAW (BL-LAWS-IUBLA) Department Information Founded in 1842, the Indiana University Maurer School of Law is the oldest public law school in the Midwest. Located on Indiana University's flagship Bloomington campus, the Law School provides students exceptional legal education and is unmatched for the beauty of its surroundings. It is the highest-ranked public law school in Indiana and in the top 25 among public law schools nationally. Preeminent faculty, dedicated and talented staff, and engaged alumni make up the law school's caring and inclusive community. The Law School is committed to hiring and developing staff, with diverse backgrounds and life experiences, who want to work in a high performing and collegial environment that supports the outstanding work of our students and colleagues. Job Summary Department-Specific Responsibilities
Serves as the Office Coordinator for the Maurer School of Law Office of Admissions and assists the Assistant Dean of Admissions.
Serves as the initial contact of the Maurer School of Law Office of Admissions and the law school generally, directing public inquiries to relevant departments.
Maintains current knowledge about the IU Maurer application and enrollment process as well as national trends and key components of law school admissions to properly counsel prospective students and the public.
Develops, coordinates, executes, and works to improve law school admission events and presentation materials for the Office of Admissions.
Establishes travel itineraries for all in-person visitors.
Gives tours of the law school to prospective students as needed.
Updates and maintains accurate information in the law school admission database.
Works with the law school Business Office to process travel and hospitality reimbursements for admitted student visits.
Assists with mass mailings related to an aggressive outreach and admission/yield operation. Distributes office mail.
Assists the admissions staff in coordinating the logistics and planning for major Maurer School of Law admission events, such as information sessions and admitted students events.
Coordinates the workflow of the Office of Admissions updates, revisions, and development of printed admitted student yield and matriculation information materials.
Serves as backup for the admissions staff by attending law school recruitment events when the need arises.
Reviews law school applications for completeness, contacts applicants for any missing information or to resolve discrepancies, and obtains any necessary information from other sources and determines eligibility for review.
Assists the admissions staff by taking on tasks of increasing complexity, such as performing benchmarking research at other law school admission offices or designing routine surveys to gauge applicant satisfaction and program effectiveness.
Updates the admissions office pages on the Maurer website and uploads documents on OnBase.
General Responsibilities
Oversees the processing and evaluation of all applications for admissions into that school and accompanying material, such as transcripts, to determine eligibility.
Maintains records and databases of applications; updates and purges as necessary; gathers and collates information from records and prepares reports.
Reviews applications for completeness, contacts applicants for any missing information or to resolve discrepancies, and obtains any necessary information from other sources.
Schedules and oversees any applicant interviews.
Makes recommendations regarding admissions and financial aid decisions; contacts applicant regarding the decision on the admission application.
Responds to phone and email inquiries on admissions process and status of applications; may assist in the design of recruiting events and materials.
Counsels potential students regarding courses and grades required for admission.
May supervise temporary staff in the admissions office; monitors and evaluates job performance.
Maintains files and databases on students admitted into the school; generates reports based on this information.
May take on escalated and complex issues; may provide guidance to other admissions staff.
Qualifications EDUCATION Required
High school diploma or equivalent (such as HSED or GED)
WORK EXPERIENCE Required
4 years office or related experience
Preferred
Experience in a Higher Ed office environment
SKILLS Required
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Possesses a high degree of initiative
Ability to build strong customer relationships
Commitment to working with people of diverse backgrounds
Preferred
Maintains good judgement
Highly thorough and dependable
Possesses a knack for improvement
Demonstrates ability to maintain confidential information
Effective interpersonal skills
Demonstrates customer service skills
Demonstrates cultural competency
Experience with Chrome River, Microsoft 365, and familiarity with IU/Bloomington
Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location Bloomington, Indiana Advertised Salary Salary for position is $38,001.60 annually. Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure. Job Classification Career Level: Mastery FLSA: Nonexempt Job Function: Student Services Job Family: Admissions & Recruitment Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD. Contact Us Request Support
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