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Army ROTC Program Coordinator or Program Assistant Available Title(s):
107M-YN_CS_NPS - Program Assistant, 107N-YN_CS_NPS - Program Coordinator Business Title:
Army ROTC Program Coordinator or Program Assistant Employee Type:
Classified Time Type:
Full time Position Term:
12 Month Position Details: The Opportunity: The Department of Military Science at Washington State University (WSU) invites candidates to apply for their Program administrative support position. You will provide a broad range of administrative and program support to both students and department faculty ensuring the administrative functions of the office run effectively and efficiently. You will interact with a diverse group of external callers and visitors and internal contacts at all levels of the organization. At the heart of the position, you must be able to understand the needs of the students and requirements for their advancement towards graduation while ensuring the overall program is aligned with the mission of the university. The successful candidate will begin as either a Program Coordinator or a Program Assistant depending on their level of experience. Under the general supervision and direction of the Department Chair and Professor of Military Science, Department of Military Science (ROTC), your duties will include, but are not limited to: General Office Support Familiarity with Cadet Command Regulations, forms and procedures. Familiarity with Army regulation 25-50 and able to prepare official correspondence and documents in accordance with that document. Basic knowledge of the Army supply system and property accountability requirements. Understanding of Army protocol and rank structure. Basic computer knowledge: MS word, MS Excel, MS PowerPoint, MS Access, and Perform Pro Filler. Must be familiar with and adhere to all the safety rules and regulations for the College Safety Policy which apply to the work place. Acts as resource liaison between and among students, faculty, prospects and the University community and members of the public. Must establish and maintain effective working relationships with peers in other offices. Fiscal Responsibilities Administrative support may include coordination of room reservations, guest lists, catering, transportation, facility maintenance, financial tracking of program budget, publicity, set-up, and follow-through. Performs the initial review of department purchases and expense reimbursement requests to ensure all appropriate documentation has been provided prior to submitting to the Office of Finance and Administration. Prepares and submits to the Office of Finance and Administration, departmental purchases, payments, reimbursements through the use of purchase requisitions, check requests, petty cash vouchers, etc. Requests campus parking permits for university guests Maintains Cadet Records Cross enroll students from visiting colleges and universities. Develop academic plans for all enrolled students. Monitor GPA progress and provide updates to the Department Chair about issues and develop action plans to ensure good standing. Responsible for assisting with all military Science events: set up/logistics/marketing/planning. Submit program class scheduling requests for all four levels and military science labs. Coach enrolled students through the degree planning process and serve as an advisor for class selection and degree progress. Track and report program enrollment data. Responsible for inputting and retrieving data using University and Army systems. Supports other staff members, as needed, in program supply and human resources actions. Assists in preparing legal and administrative documentation for Cadets contracting physical exams, medical waivers, security clearances, and accession packets. Work with Graduations office on submitting a minor in Military Science for Commissioning Cadets. Cadet Award Maintenance Serve as the face of the program in the absence of full time Cadre and Staff Ability to inform multiple stakeholders concurrently. Create faculty guest lists for all external facing events (Commissioning, award ceremony, ball, promotions, etc.). Maintain the Cadets. Awards database and submit awards recommendation to proper groups, clubs or organizations. Coordinates and organizes the student awards board and awards ceremony each spring. Other Administrative Tasks & Duties Attend all official meetings of the university as the Military Science Department Head. Ability to discuss Army ROTC programs via telephone or through email. Assists the Department Head and the assigned active-duty military cadre with program administration and activities, which may include collaborating with other university offices and/or outside agencies to ensure compliance with current policies and procedures, establishing internal administrative procedures, and makes or recommends changes as needed to improve the department's efficiency or effectiveness. Serves as a resource to current students, including crosstown students, faculty, cadre members, and others regarding the program, procedures, and requirements, as well as matters relating to administrative policies and procedures. Required Qualifications : Program Coordinator:
About Washington State University
Washington State University is a public research university committed to its land-grant heritage and tradition of service to society. Washington State College was established in 1890 as a land-grant institution. It has become a distinguished public research university, but its mission remains rooted in accessibility and public service.For more than 130 years, we have strived to unlock possibilities by empowering students, faculty, and others to create a world where all people can thrive.In that spirit, our community welcomes scholars from around the globe and prioritizes equitable opportunities for all.
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