Assistant Project Manager

JOB TITLE:      Assistant Project Manager

SUMMARY:Under the direction of the Project Manager, the Assistant Project Manager  will ensure the FDA White Oak Animal Program contract is managed and oversight provided to all staff. The Assistant Project Manager is responsible for the daily oversight and training assurance of the Small and Large (NHP) Veterinary Technician departments, Quarantine and Surgery Support. This position must take ownership, along with the department managers, of area operations and error resolution to ensure that daily contractual obligations are completed. They will maintain budgets, reports, performance records, area documentation. Submitting all required documentation to maintain specific requirements of the contract. They are responsible for the coaching, directing, teaching, training, and performance correction of all personnel. The Assistant Project Manager will maintain a professional business appearance and demeanor while performing or attending business functions.  

PRIMARY FUNCTIONS:

Work Assignments are based on work requirements to meet the contract needs, which may include the following duties:

Provide competent and reasonable management, organization, direction, and oversight to all positions on the contract and specifically the Veterinary Technician Departments/Staff.

Ensure all Veterinary Technicians are appropriately trained for veterinary care and technical procedures with multiple species, as required by SOP and Program Veterinarians.

Knowledge in operations (ABSL I-II-III practices), management, and facility maintenance of AAALAC accredited facilities.

Coordinate training needs and requirements for veterinary technicians with department managers and the training department.

Create and maintain reports, forms, budgets, and communications utilizing a computer and software, i.e., Outlook, Excel, and Word.

Establishing liaison and communication with the Contract Office Representative, Project Manager, Facility Managers, compliance assurance entities, veterinarians, and research staff.

Create action plans to manage the Task Order work, provide multiple department managers with the proper resources to perform, report and submit required contract documentation to maintain task specific requirements.

Fundamental knowledge of medical terminology, veterinary care and procedures, surgery support, administrative management and human resources, and recruiting.

Design, plan, and organize disaster preparedness documentation emergency procedures for government closures.

Responsible to set, adjust, report, and monitor performance goals and standards for each department.

Knowledge and skills in recruiting, retention methods and performance management of employees.

Ensure health and safety training guidelines are being instructed and followed.

Assuring that personnel adhere to security procedures and confidentiality requirements.

Assisting when requested, in experimental planning and logistics and scheduling of projects.  

Demonstrate use of good leadership, team building and management skills, setting an example, professional communication, counseling, conflict resolution.

Plan and control of staff resources on the floor or area to assure coverage of all tasks.

Conduct Quality Assurance inspections.

Assure compliance with facility SOP’s, and Federal and Local laws.

Supporting and maintaining the established employee training program which includes documenting employee progress and deficiencies.

Oversight and awareness of each department’s strengths and technical abilities, identifying areas requiring additional training or expertise to broaden the scope of support services available.

Maintain a current knowledge of existing and proposed laws, regulations, and guidelines affecting the care and use of animals.

Maintaining a broad general knowledge and competence in lab animal veterinary technician support, non-human and small animal husbandry, technical procedures, surgery support and facility management.

Assuring that personnel are aware of and compliant with FDA (WOAP) SOPs, FDA policies, regulations, safety, and security procedures.

Monitor and report overtime to the government.

Any duties or task as delegated from the Project Manager or government management.

SUPERVISES:

1. All Task employees.

RELATIONSHIPS

A.         Internal:                       

1. POS Supervisors          
2. Contract Management Team

B.         External:

1.         Principal Investigators

2.         Client Facility Managers

3.         Task Project Officer(s)

4.         Veterinary staff

SKILLS/KNOWLEDGE REQUIRED:

1. High School diploma or GED and B.S. degree in related field, B.S. in Biology or Animal Science preferred.
2. American Association for Laboratory Animal Science (AALAS) certification at the Laboratory Animal Technologist (LATG) and/or CMAR level with at least 5 years supervisory or management experience in an animal facility with a focus on veterinary technical support.
3. Specialized knowledge and skill with non-human primates, rodents, other various species, biohazards, veterinary care and technical procedures, and surgery support.
4. Ability to manage and supervise multiple and complex labor categories.
5. Business command of the English language both written and spoken,

PHYSICAL DEMANDS:

Must be able to lift 50 pounds                 Sometimes

Lifting                                                   Most of the time

Bending                                                Most of the time

Walking                                                Most of the time

Standing                                               Most of the time

Stooping                                               Most of the time

Kneeling                                               Sometimes

Sitting                                                   Sometimes