Clinical Research Study Coordinator

Job Summary:

A Clinical Research Study Coordinator is needed to work in Dr. Cynthia Carlsson's group to coordinate the Alzheimer's Clinical Trials Consortium (ACTC) -funded UW clinical trials, as well as VA-based Alzheimer's prevention clinical trials. The qualified candidate will be responsible for study coordination, strict adherence to study protocol and regulatory requirements, recruitment, screening and interviewing of research participants, scheduling of research appointments, data collection, organization and maintenance of research records, collection of blood samples, and arranging for CSF sample collection and MRI and PET imaging appointments, implementing study procedures, sample management, storage, and shipping, administration and scoring of specialized neuropsychological tests and questionnaires, management of accurate data collection and data entry, monitoring of study drug compliance, tracking and reporting study enrollment and study completion, and tracking and reporting adverse events. A successful Clinical Research Study Coordinator will establish regular communication with enrolled participants to maintain study schedules and appointments and ensure that all research protocols and regulatory requirements are followed. Additional duties include (but are not limited to) community outreach and tracking potential participants, acting as a liaison between community referrals and the research program, working closely and proactively with operational teams to ensure that the laboratory, pharmacy, and nursing units are aware of study procedures, and submitting and processing participant payments and mileage reimbursement. The Clinical Research Study Coordinator will also cross-train on other clinical studies in the Carlsson group and serve as a back-up coordinator for these studies. The Wisconsin Alzheimer's Disease Research Center (ADRC) conducts research in the field of aging and dementia, and seeks to establish effective prevention, diagnosis and treatment of Alzheimer's Disease (AD). The ADRC actively partners with individuals from diverse underrepresented communities to identify and address health disparities in diagnosis and management of dementia.

Responsibilities:

Coordinates clinical research studies, performing a variety of tasks and activities. Recruits, screens, selects, determines eligibility, and enrolls study participants and ensures subjects follow the research protocol. Develops study-related documents. Applies expertise, knowledge, and skills to a broad range of different types of clinical studies, navigates resources, and identifies issues needing escalation. Contributes to development of new team and unit processes, procedures, staff, and tools.

• 50% Schedules logistics, determines workflows, and secures resources for clinical research trials
• 10% Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional. Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy
• 5% Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
• 5% Identifies work unit resources needs and manages supply and equipment inventory levels
• 5% Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
• 5% Performs quality checks
• 10% Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols
• 5% May assist with training of staff
• 5% Processes human subject and mileage payments

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree
Area of study related to healthcare, biological sciences or nursing preferred.

Qualifications:

- Two or more years of experience in human subjects research strongly preferred
- Experience coordinating randomized, placebo controlled clinical trials preferred
- Experience administering cognitive testing with older adults preferred
- Experience working with individuals from diverse racial, ethnic, and underserved communities preferred
- Phlebotomy skills or willingness to be trained in phlebotomy is required
- Experience with wet lab processing of biospecimens preferred Individuals with relevant experience working in a non-research clinical health care role that required patient interaction will also be considered. This position requires the ability to work in a hospital setting. Candidates must also have ability and willingness to work respectfully with an older and diverse population at the University of Wisconsin Hospital and William S. Middleton Memorial Veterans Hospital. Strong analytical and interpersonal skills required. Ability to communicate effectively and diplomatically in written and verbal forms with research sponsors, faculty, researchers, participants and staff at all levels required. Excellent problem solving, organizational and computer skills required. The ability to manage many high level tasks at the same time and work independently with minimal supervision is required. A successful candidate will be adaptable to accommodate the needs of the position. A high level of professionalism is required. Knowledge of University and VA administrative policies and procedures as well as federal human subjects protection regulations highly desirable.

License/Certification:

Travel is required. Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See (click on "Become an authorized driver", then click on "Required criteria").

Work Type:

Full or Part Time: 50% - 100% It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $47,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $47,000 but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ().

Additional Information:

The selected applicant will be responsible for ensuring their continuous eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1-OPT STEM Extension participants. This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years. Primary work location will be on-site at the University of Wisconsin-Madison Hospital and Madison VA Hospital. Minimum travel is required to for recruitment efforts. See License/Certification section for more details.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Contact:

Kate Cronin


Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Clin Res Coord II(RE016)

Department(s):

A53-MEDICAL SCHOOL/MEDICINE/GER-AD DEV

Employment Class:

Academic Staff-Renewable

Job Number:

294803-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

About University of Wisconsin Madison

The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.

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