Coordinator II Harvard University Faculty of Arts and Sciences

Job Summary Reporting to the Director of Administration (DA), this position serves as the department's financial associate and IT liaison with oversight of financial processing, budget management, and departmental technology. Provides financial and technical support to the DA, faculty, and staff. Position Description Financial duties include: - Ensure lifecycle completion of transactions: vendor set-up, reimbursements, purchase orders and invoices, honoraria; arranging travel and lodging for departmental visitors and job candidates; P-card review and reconciliation; wire transfers and special handling requests; monthly reconciliation; fiscal year closing duties - Monitors core budgets, special projects, and grants, and tracks accounting discrepancies - Prepares journals - In collaboration with the DA, prepares the yearly budget projections for the department - Hires temporary student workers and research assistants as needed - Maintains department financial files for faculty, staff, students, and vendors - Monitors faculty research accounts and communicates remaining balances as needed - Serves as principal source of information on fiscal policies and procedures - Works with DA, FAS Finance, and other University offices to troubleshoot problems - Custodian of petty cash Technical duties include: - Serves as the primary departmental liaison with Harvard University IT (HUIT). Troubleshoots issues with departmental technology and escalates to HUIT as necessary - Maintains list of computer inventory, and oversees leases and computer refresh logistics - Attends university IT stakeholder meetings and shares policies and developments with the department - Maintains departmental website - Produces occasional departmental videos - Coordinates occasional hybrid events Basic Qualifications 3+ years of administrative experience, ideally with a background in finance. Strong computer skills required. Additional Qualifications and Skills Experience working in a university setting preferred. Knowledge of Microsoft Office, including Outlook, Word, and Excel. Working knowledge of audiovisual technology and willingness to learn new systems. Handles several tasks simultaneously, sets priorities, handles detail work with accuracy, and problem solves. Must work well in a team – strong interpersonal written and verbal communication skills are a plus. Ability to handle confidential information with discretion. Additional Information We regret that we will not be able to provide visa sponsorship for this position. All formal written offers will be made by FAS Human Resources. Benefits We invite you to visit Harvard's Total Rewards website ( Create a Job Alert for Similar Jobs