Corporate Events Coordinator

Job Title: Corporate Events Coordinator
Location: Deerfield, IL or Chicago, IL (Hybrid – onsite 3 or more days per week. Can work out of either location but must be willing to go to both offices for events.)
Duration & Type: Initial 6-Month Contract with likely extensions up to 2 years
Compensation: Competitive hourly rate, Access to Healthcare, Dental, and Vision Insurance Plan of Choice, and 401KChamberlain Advisors is currently seeking a Corporate Events Coordinator for our direct client in the healthcare and retail pharmacy industry. This is an initial 6-month contract with likely extensions up to 2 years. The ideal candidate will effectively plan, organize, and manage the logistics and activities for corporate events, ensuring seamless execution and coordination with various internal teams. Click apply now and join the Chamberlain experience.Summary
The Corporate Events Coordinator will support the corporate events team in planning and executing logistics for a variety of company meetings and events, such as CEO events, Executive Committee events, campus events, and town halls. Responsibilities include managing small to medium-sized projects, handling tactical logistics like project plans, event communications, registration management, and budget tracking, as well as producing event materials. The position requires collaboration with various teams within the company, and proficiency in event management tools and Microsoft Office applications.Ideal Candidate Profile

• Must be willing to go to Chicago and Deerfield offices for events regardless of which office candidate will work out of.
• Proficiency with the Cvent event management platform.
• Strong organizational and detail-tracking skills to manage multiple projects with varying deadlines.
• Intermediate-level skills in Microsoft Excel, PowerPoint, and Word for handling various event-related tasks.

What You Will Be Accountable For

• Attend events in both Chicago and Deerfield, IL offices.
• Assist corporate events team in planning, facilitating, and deploying the logistics and activities for meetings and events for the company to include CEO Events, Executive Committee Events, Campus Events and town halls. Manages small to medium projects or single projects of moderate complexity.
• Assist in managing tactical logistics to include: project plans and timelines, weekly event planning call coordination, invitee list management, event communications/invites, event registration management (Cvent), hotel/venue details, ground transportation management, off-site dinners, event budget tracking, onsite event coordination and support, post-event survey tracking.
• Assist in creation and production of event materials to include: signage, banner stands, name badges, tent cards, meeting agendas, and promotional items.
• Collaborates with Executive Assistants, Corporate Affairs, Creative, IT and Security teams to execute company meetings.

What Qualifications You Need

• Bachelor’s degree OR a High School diploma/GED with 3+ years of event planning experience.
• Must be willing to go to Chicago and Deerfield offices for events regardless of which office candidate will work out of.
• Experience prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.
• Experience with Cvent event management platform highly preferred. Similar tools accepted.
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).

Why Join Right Now?
Our fortune 20 client is seeking innovative and intelligent individuals to join their team. Here is your opportunity to join one of the largest healthcare and retail pharmacy companies in the U.S, with more than 10 million customers, over 8,000 retail stores, and a presence in multiple countries. Our client is constantly creating groundbreaking ways to meet customer needs, improve their health, and be a force for good in the world. This is your chance to work in a truly supportive environment and be a part of a progressive organization dedicated to the well-being of their customers, team members, and communities.Why Work with Chamberlain?
Chamberlain Advisors is a veteran-owned business that provides human capital solutions across a wide range of industries and engagement types. Chamberlain candidates benefit from our unique hiring and interviewing process which has been designed to increase the likelihood that they will be successful in their job searches. This is achieved through our 5-step recruitment process, ensuring a top-of-the-line candidate experience. Find out what makes us different; apply to Chamberlain today.Equal Employment Opportunity
Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors' employees to perform their job duties may result in discipline up to and including discharge.
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