Executive Assistant

Cisco’s Common Hardware Group (CHG) develops the silicon, hardware systems and optics for Cisco’s core networking products. CHG’s Cisco Wireless and Meraki Hardware (CWMH) department designs, manufactures, and maintains the product portfolio. The Strategy & Operations team is looking for a highly motivated Executive Assistant to support the Senior Vice President of CWMH, Senior Director of CWMH Product Engineering, and other ad hoc projects. You will be successful if you’re a quick learner, have an approachable demeanor in all your interactions, and you’re highly organized with a track record of performance.

Your work will involve:

• Calendar and meeting management: prioritizing requests, scheduling/rescheduling meetings, handling logistics (room booking and/or technology based on participants etc.), sending appropriate delegates as needed, and assisting with planning agendas or formulating post meeting action items as required.
• Travel planning: making flight, accommodation, and transfer arrangements for complex itineraries; supporting any last-minute changes; and submitting expenses in a timely manner.
• Correspondence and approvals: acting as a proxy for communications and approvals for senior leaders as authorized; taking initiative and applying judgment when senior leadership attention is not required on an issue, resolving the issue and/or referring them to appropriate parties for resolution.
• Office administration: ensuring the San Francisco and San Jose office spaces run efficiently e.g., ordering supplies and equipment, tagging assets, managing lab access, oversight of storage rooms, collaborating closely with facilities to resolve issues etc.
• Event management: planning and implementing small events across the department.
• Data management: researching issues, compiling data, and preparing reports as needed.
• Project management: support and follow through on ad hoc tasks/projects to successful completion as needed.

You are an ideal candidate if you have:

• 5+ years of experience in an Executive Assistant role
• Outstanding interpersonal skills to work with all levels of staff across functions
• Excellent communication skills, written and verbal
• Organizational skills with an ability to prioritize
• Experience in analyzing and solving problems, applying discretion and judgment as needed
• Microsoft Office proficiency (Outlook, Word, Excel, and PowerPoint)
• Preferred: Experience with Cisco’s administrative tools and processes (e.g., WebEx, Concur, SmartBuy, Eloqua, Oracle)

At Cisco Meraki, we’re challenging the status quo with the power of diversity, inclusion, and collaboration. When we connect different perspectives, we can imagine new possibilities, inspire innovation, and release the full potential of our people. We’re building an employee experience that includes appreciation, belonging, growth, and purpose for everyone.

Cisco is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. Cisco will consider for employment, on a case by case basis, qualified applicants with arrest and conviction records.