Executive Assistant - Hiring Urgently

We are on the lookout for a capable Executive Assistant to join our all-star team at American Heart Association in Irving, TX.
Growing your career as a Full Time Executive Assistant is a terrific opportunity to develop excellent skills.
If you are strong in adaptability, planning and have the right personality for the job, then apply for the position of Executive Assistant at American Heart Association today!

Now is the time to join an organization that enables you to be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career!

 

We're hiring an Executive Assistant in the Dallas/Fort Worth area. The primary responsibilities of this role include providing senior level support to the Executive Vice President (EVP) of the SouthWest region, supporting Board relations and meeting management, performing sophisticated administrative support, and ensuring the EVP is prepared and equipped to excel in their role. The successful candidate will have a high level of analytical ability, strong technical skills, multi-tasked manner of thinking, be self-motivated and directed, a keen collaborator, and possess excellent administrative skills. They will have integrity, high motivation, consistent record of producing results with an ability to work effectively on tight timetables with a fast, accurate turnaround, creativity in problem solving and be mission-minded. An initiative-taking spirit and the ability to make sound independent judgment are critical for this role. The Executive Assistant reports to and works in partnership with the Vice President of Strategic Initiatives.

 

This position offers a hybrid schedule working from our Irving, TX office.

 

The American Heart Association offers programs to help you maintain work/life satisfaction according to your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university as well as various other training and support mechanisms locally and through our National Center.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life satisfaction, and our Guiding Values - Check out this hashtag on Facebook, Instagram, and Twitter today!

 

• Provides administrative support to Executive Vice President of the SouthWest region.
• Maintains calendars, schedules virtual and in-person meetings, and makes logistical arrangements necessary for internal and external meetings.
• Works closely with Vice President of Strategic Initiatives to support the region board, this includes but is not limited to maintaining records of contact information, developing and updating meeting materials, scheduling board and committee meetings, and regularly communicating with high-level volunteers.
• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects as assigned by Vice President of Strategic Initiatives and Executive Vice President.
• Works closely with Associate Executive Vice President (AEVP) on scheduling internal and external meetings and supplying AEVP with appropriate documents for internal staff and leadership meetings, as needed.
• Schedules and coordinates complex activities such as meetings, travel, conferences, and all staff activities for Executive Vice President of SouthWest, region board members, and other staff members, as assigned.
• Handles highly confidential information with integrity and discretion.
• Maintains an orderly and intuitive system for correspondence and other documents.
• Maintains accurate information relevant to internal meetings, board meetings and events.

 

• High school   diploma or equivalent required. Some college preferred.

• 2 – 5 years of experience providing administrative support to multiple managers or executive level management with at least 1 year supporting senior/executive level management.
• Experience preparing budget information, processing invoices, calculating, and processing expenses.
• Proven track record in working and making decisions quickly and independently with little to no direct supervision.
• Extremely strong interpersonal skills, particularly regarding the judgment, discretion, confidentiality, patience, and understanding necessary for dealing effectively with a diverse body of volunteers, donors, and professional colleagues; independence; and a strong team orientation toward both with internal and external constituencies.
• Ability to work in a team environment and interact with all levels of staff, volunteers, and the public.
• Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions.
• Proven organization skills, detail oriented and experience handling sensitive and confidential information.
• Skilled in effective verbal and written communications including conversing by telephone, video conferencing, business writing with clear and concise narrative reports, evaluations, and other narrative pieces.
• Ability   to lift 20lbs from ground to waist level.
• Knowledge and skills with Zoom webinar and meetings.
• Intermediate proficiency with Microsoft Office applications: Excel, Outlook, PowerPoint, Word, etc. These skills are subject to testing.

 

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention. This position not a match with your skills? Click here to see other opportunities.

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EOE/Protected Veterans/Persons with Disabilities

Benefits of working as a Executive Assistant in Irving, TX:

● Learning opportunities
● Company offers career progression opportunities
● Advantageous package