Interview Center and Events Services Manager

Interview Center and Events Services Manager University of Notre Dame The University of Notre Dame ( ND.jobs ) is accepting applications for a Interview Center and Events Services Manager . Applications will be accepted until 05/23/2024.

The Meruelo Family Center for Career Development (CCD) staff operates one of the largest career center facilities in higher education. Events and interviews are core elements of a career development program. The CCD's centralized service-delivery model and facilities make this possible. The Interview Center and Event Services Manager plays an important part in executing the University of Notre Dame's on-campus recruitment program, including management of the 5th floor of Duncan Student Center. The Manager is charged with ensuring the University provides an unparalleled recruiting experience for all alumni and employer representatives visiting campus for interviews, career fairs, and special events. The Manager also coordinates the CCD's Career Assistant operations program, overseeing more than 25 student employees in a variety of roles, working 6 days per week until 11PM nightly. As such, this position includes frequent evening and weekend time commitments online and in-person. The Manager collaborates across all functions of the Career Development team to provide a world-class career development program by providing logistical guidance, support, and execution. Specific responsibilities include: EVENT COORDINATION
Utilize specialized knowledge of campus, procedures, and relationship hierarchy to assign spaces, provide appropriate on-site coverage, and provide recommendations.

• Establish protocol for CCD staff-coordinated and employer events to be managed at a professional level. Guests for these events range from recruiters to senior executives and major benefactors of the University.
• Provide leadership, planning, and execution of fall and spring semester career fairs. Consult with CCD staff and campus partners for career development signature events, networking events, information sessions, and other special events. Coordinate food orders, room setup, signage, and hospitality for CCD events.
• Provide on-site support to ensure successful events (this includes interaction with students, alumni, recruiters, and senior executives). On-site support includes evening and some weekend commitments. Set up and troubleshoot technology at events, with the goal of preventing issues before they arise.
• Collaborate with Duncan Student Center, Registrar, UEE, and other campus partners to explore uses of other venues for special events that cannot be hosted on the 5th floor.

VENUE MANAGEMENT
The Manager is accountable for the overall use of the 5th floor of Duncan Student Center, which includes:

• Scheduling of 45 reservable interview, conference, and training rooms.
• Testing virtual interview and presentation room technologies and providing on-site support and troubleshooting for guests.
• Ensuring that all desk shifts are staffed appropriately and covered by student employees. The Manager will cover open shifts, as needed, including nights and weekends.
• Serving as a liaison to Duncan Student Center and Stadium Facility Operations staff.

STUDENT EMPLOYEE SUPERVISION
Hire and train a team of 25 student employees who provide operations (greeting guests, answering phones, replying to emails, reserving rooms, unlocking/locking interview rooms, setting up and troubleshooting technology, etc.) and on-site hospitality at events. The Manager will balance operational needs, while also creating a student development-based student employment program. SPECIAL PROJECTS AND OTHER DUTIES AS ASSIGNED
Perform other duties as assigned by the Associate Director and Career Development Leadership Team to ensure the success of the CCD, the University, students, and other stakeholders.



Minimum Qualifications:

• Bachelors degree required
• 3-4 years of transferable experience
• Strong interpersonal skills, friendly demeanor, and ability to interact with others tactfully and professionally
• Advanced proficiency with technology
• Creative and innovative mindset to solve problems
• Excellent communication skills - both written and verbal
• Proven ability to organize and manage multiple priorities and projects
• Excellent organizational and planning skills
• Demonstrated ability to independently prioritize work, handle multiple tasks simultaneously, set goals and enforce deadlines, while maintaining the flexibility to reassess and prioritize goals.
• Serve as a team player with a positive attitude across multiple departments with distinct responsibilities

Preferred Qualifications:





ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!


This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at



Equal Opportunity Employment Statement The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).



APPLICATION PROCESS:
Please apply online at to Job # S24971 . For additional information about working at the University of Notre Dame and various benefits available to employees, please visit . The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.














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About University of Notre Dame

The University of Notre Dame was founded in November 1842 by Rev. Edward F. Sorin, C.S.C., a priest of the Congregation of Holy Cross, a French missionary order. It is located adjacent to South Bend, Indiana, the center of a metropolitan area with a population of more than 315,000. Chartered by the state of Indiana in 1844, the University was governed by the Holy Cross priests until 1967, when governance was transferred to a two-tiered, mixed board of lay and religious trustees and fellows.

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