Office Manager - New York

Salvatori is...?

With over 70 years of experience, Salvatori is a design company that has successfully combined Italian craftsmanship with a contemporary vision, creating unique pieces with care and precision, using only the finest natural stones.

What sets Salvatori apart is its innovative approach, manifested in its collaborations with some of the most important Italian and international designers to create collections that challenge conventions and redefine the concept of stone design.

What also makes Salvatori a unique company is its dedication to sustainability. The company is committed to reducing its environmental impact by using sustainable production techniques and promoting the responsible use of natural resources.

Primary Purpose:

We are seeking a highly organized and proactive Office Manager to join our team at the New York showroom, ensuring that the office runs smoothly and efficiently. The ideal candidate is responsible for a range of tasks that support the financial, and administrative functions of the showroom, helping to maintain a productive and positive work environment. This role ensures that the Salvatori Inc remains aligned with the Head Office based in Italy, while meeting local operational needs.

1. Accounting & Financial Coordination :
   
• Manage and organize accounting documents, including invoices, receipts, and financial reports.
  
• Manage accounts payable and receivable processes, including invoicing, payments, and collections
  
• Post J/L entries to ensure all business transactions are recorded
  
• Prepare documentation and provide support to the local accounting and tax advisory firm
  
• Liaise with the Head Office for financial alignment and reporting.
  
2. Invoicing Management
   
• Oversee the entire invoicing process, ensuring timely and accurate billing to customers:
  

• Generate, review, and distribute invoices to customers in accordance with company policies and contractual agreements.
  
• Maintain detailed records of all issued invoices and ensure their alignment with sales orders and delivery notes.
  
• Payment Management: Manage the collection and recording of customer payments.
  
• Monitor and follow up on outstanding invoices, ensuring timely payment from customers.
  
• Reconcile payments received with invoices and update financial records accordingly.
  
• Address and resolve any discrepancies or issues related to invoicing and payments in a timely manner.
  

· Customer Interaction : Serve as the primary point of contact for customers regarding billing inquiries and payment issues:

• Respond promptly to customer queries and provide solutions to any billing-related concerns.
  
• Collaborate with the sales and customer service teams to ensure a smooth invoicing and payment process.
  

· Reporting and Analysis : Prepare regular reports on invoicing and payment activities:

• Analyze payment trends and provide insights to improve the invoicing process.
  
• Assist in the preparation of financial reports related to accounts receivable.
  

1. Human Resources Admin :
   
• Assist with onboarding new employees on HR and attendance systhem.
  
• Maintain employee records and ensure compliance with local labor laws deadlines.
  
2. Logistics & Shipping :
   
• Coordinate shipping activities to ensure timely and accurate delivery of products.
  
• Manage relationships with shipping companies and handle customs documentation.
  
• Resolve any shipping and logistics issues promptly.
  

Requisiti

· Bachelor’s degree in Business Administration, Accounting, or a related field.
· Proven experience (3-5 years) in office management, accounting (or a similar role), preferably in a commercial setting.
· Excellent organizational and multitasking abilities.
· Strong communication skills, both written and verbal.
· Proficiency in Microsoft Office Suite and accounting software.
· Experience in logistics is highly desirable.
· Ability to work independently and as part of a team.
· Attention to detail and a proactive approach to problem-solving.
· Familiarity with Italian (both language and business culture) is a plus.

Benefit

Core Competencies in Salvatori

· Product and Job knowledge : Demonstrates strong knowledge and expertise in Salvatori material and products. Shows continuous improvement and seeks opportunities for skill enhancement.

· Quality of work : Pays attention to detail and accuracy in tasks. Takes responsibility for the quality of work delivered.

· Communication and Etiquette : Communicates clearly and effectively with team members and stakeholders. Demonstrates professionalism in interactions and conduct.

· Teamwork and Collaboration : Collaborates well within the team and across departments. Shares knowledge and expertise for the benefit of the team.

· Problem-solving and Initiative : Takes initiative to suggest innovative solutions. Adapts well to changing situations and finds opportunities in challenges.

· Adaptability and Innovation : Flexibles to evolve with design trends while maintaining originality. Innovates not just products, but experiences that resonate with luxury clientele.

Salvatori is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.