Plastic Surgery Program/Project Coordinator

Job Description

Key Job Responsibilities

The Program/Project Coordinator provides strategic support to a mid to large scale, recognized organizational program/project by coordinating all operations for the assigned program or project to facilitate the effective management of programs/projects according to organizational standards.

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Primary Duties - Administrative

• Screens and prioritizes calls and appointments, and routes inquiries to other levels of the organization as appropriate.
• Maintains supervisor???s calendar, schedules appointments and meetings, and makes travel arrangements.
• Arrange meetings hosted by the department, coordinate meeting rooms, contact attendees, facilitate their attendance, ensuring that required informational materials and equipment are provided
• Types from rough draft or verbal instruction, correspondence, narrative, and statistical reports. Takes and transcribes minutes of meetings.
• Composes more routine business correspondence for supervisor signature independently or with minimal direction. Ensures that spelling, punctuation, and grammar are correct.
• Establishes office filing system and database records for the office.
• Prepares periodic, recurring reports from the database. Creates special reports and new file and database systems on own initiative as required. Researches, gathers, edits, compiles, and organizes information from other departments, outside agencies, etc. in response to requests for special reports.
• Reviews various financial, business, and related reports and data; edits for errors and makes corrections as necessary, coordinating such action with the data originator. Notes variations in data or performance from expectations and ensures that they are brought to the attention of the supervisor for action as necessary.
• Coordinates projects, including assisting in task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverable
• Reviews ???Kronos??? the departmental employee timekeeping system per pay period and signs off appropriately.

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Primary Duties - Project Coordination

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Coordinates and maintains applicable program/project schedules and agendas; which may include tracking deadlines, deliverables, composing meeting meetings and other correspondence/communication with management and/or stakeholders.

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Interfaces with other departments, staff, leaders and/or other partners in the administration of the program/project.?? Provide coordination of applicable logistics or information as directed by leadership.

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Organizes and coordinates the development of all featured events, outreach activities, meetings and materials/collateral; in the promotion and administration of the program/project.?? May actively represent the program and/or the organization.

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Helps foster a collaborative and positive relationship building dynamic with internal staff and external parties. May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program/project.

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Supports the development and management of program/project budgets; maintain and track all supporting budget/financial files and documents. Interface with other departments, vendors and applicable community parties as needed.

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Responsible for creating reports for management in the evaluation of the program/project performance or day-to-day operations.?? May also be responsible for documenting and tracking program/project compliance.

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May provide feedback to management and make recommendations regarding program/project operations and/or procedures.

Qualifications

Education

• High School Diploma Required
• Bachelor's Degree in Healthcare or Business Administration Preferred

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Experience

• Experienced in handling multiple tasks with short timelines, and must be able to prioritize assignments.
• Collaborate with internal and external stakeholders to Independently complete assigned projects.
• Establishes effective working relationships with cross-functional team(s).
• Responds timely, effectively, and appropriately to deliverables.
• Strong organizational skills
• Outstanding written and verbal communication skills
• Minimum 2 years progressively responsible administrative or strategic support experience required
• 3 years organizational Program or Project coordinator/support experience utilizing program/project management and development procedures preferred'

Req ID : 2856

Working Title : Plastic Surgery Program/Project Coordinator

Department : Surgery - Plastic Surg

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $29.00 - $44.95

About Cedars-Sinai Medical Center

Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competi ... tive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.

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