Events Manager University of Chicago

Location: Illinois: Chicago

Job Description:

• Assists with the planning and execution (e.g., facility selection, menu planning, transportation arrangements, and audio/visual equipment) for organizational meetings and events including, but not limited to, open houses, admitted student receptions, teacher and counselor programs, conferences, dinners, and more.
• Works with colleagues, campus partners, and alumni to assess event needs.
• Works with other event staff members to implement ideas for improvements as they are identified.
• Provides post-event feedback on turnout and vendor performance.
• Collects and analyzes event data and outcomes to identify trends and opportunities and provides general office support as needed.
• Sets up any A/V equipment.
• Supervises and staffs events.
• Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
• Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, and prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
• Reviews and finalizes the guest lists, assists with mailing invitations and creates brochures for the event.
• Works to implement ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance with direction from others.
• Performs other related work as needed.

Preferred Qualifications  

Education:  

• Bachelor's degree.

Experience:  

• A minimum of two years of relevant experience.

Certifications:

• Valid United States driverâ™s license.

Technical Skills or Knowledge:

• Proficient in Microsoft Office.
• Knowledge of Slate CRM.

Preferred Competencies  

• Excellent verbal and written communication.
• Strong interpersonal skills.
• Customer service skills.
• Problem-solving skills.
• Decision-making skills.
• Work independently and as part of a team.
• Attention to detail and organization.
• Maintain confidentiality.
• Work on multiple projects simultaneously, set priorities, and meet deadlines.
• Customer service skills.

Working Conditions  

• Work will take place in an office setting, event venue settings, and remotely (work from home and on-/off- campus events).
• Work some evenings and weekends for event execution.
• Anticipated start date of July 2024.

Application Documents  

• Resume/CV (required) 
• Cover Letter (required) 
• References Contact Information (3)(required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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