Executive Assistant

Are you ready to uplift and support BIPOC elementary school girls through your work? We're looking for an enthusiastic and experienced Executive Assistant to join our exciting Scientific Adventures for Girls (SAfG) Team. If you're passionate about impactful mission-based work and are ready to make a difference, you’re in the right place.

About Us

SAfG is on a mission to break down barriers for girls in STEM (Science Technology Engineering and Math) from an early age. Our hands-on programs in East Bay schools aim to inspire, equip, and engage girls in STEM fields. We're paving the way for future female scientists and engineers!

Why Work with Us?

• Competitive Salary: $25 - $30 per hour (depending on experience)
• Hybrid Position : Experience the best of both worlds with a mix of remote work and working in our Berkeley offices with our collaborative and fun team.
• Perks and Benefits : We value our team and offer a range of benefits including health, dental, vision, paid time off, professional development, gym access, and more.
• Team Building : We're not just colleagues; we're a supportive, collaborative team that loves to have fun and celebrate together.
• See SAfG in Action!

Your Role in a Nutshell

As an EXPERIENCED, Executive Assistant (EA) you will:

(A) be at the heart of our mission working to support the Executive Leadership Team

(B) play a crucial role in supporting the administrative functions of our small educational non-profit organization, and 

(C) provide high-level assistance ensuring smooth operations and contributing to the overall efficiency and success of the organization

Key Responsibilities Include the following:

• Perform general office management duties, such as ordering supplies, managing incoming and outgoing mail, and maintaining organized filing systems.
• Collaborate with team members to streamline processes and improve efficiency across the organization.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and adherence to organizational standards.
• Assist with project management tasks, such as tracking deadlines, coordinating logistics, and maintaining project documentation.
• Handle confidential information with utmost sensitivity and discretion, maintaining confidentiality at all times.
• Assist with special projects and events as needed, including logistical coordination and on-site support.
• Provide suggestions for streamlining operations. Lead staff training on new efficiencies. Oversee process documentation.
• Finance: support with invoicing, purchasing and budget planning
• Recruitment: review applications, calendar interviews, proctor skills test, support pipeline overall
• Administrative: support business license and insurance renewals, support organizational compliance
• Team Building: research, organize and lead team-building activities
• Scheduling: maintain up-to-date SAfG Calendar and School Calendars, schedule meetings with leadership and outside stakeholders, create yearly lesson and full-year calendar schedules and spreadsheets
• Sub Process: own and lead substitute process for Head Teacher and Teaching Assistant 
• NeedsProgrammatic: Manage Adopt-a-Lesson, support initial curriculum research
• Support with STEM supply pipeline as needed
• Serve as Substitute Teaching Assistant when needed
• Attend and serve at special events which may be outside of regular working hours
• On occasion, attend networking events to represent SAfG

What We're Looking For

You are the ideal candidate if you:

Mandatory Requirements:

• This position requires a proactive, detail-oriented individual with a minimum of 5+ full years of paid, professional experience in administrative support. This is not an entry-level role. 
• Flexible and able to pivot quickly to meet the needs of the organization and leadership team as they arise.
• Is comfortable in a fast-paced environment and can meet deadlines.
• Problem-solving and solution-oriented personality.

Key Qualifications:

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Strong attention to detail and accuracy in all work
• Commitment to the mission and values of the organization

Educational Requirements: Bachelor's degree.

Personal Attributes:

• Ability to work independently with minimal supervision and as part of a team
• Positive attitude and a passion for impact-driven, mission-based work.
• Flexibility and adaptability in a dynamic educational environment.
• Can lift up to 40 lbs.

Communication Skills:

• Excellent verbal and written communication skills.
• Strong soft skills and interpersonal skills and a collaborative, growth mindset.

Professional Development:

• Willingness to participate in ongoing professional development opportunities.

Ready to Join the Team?

If this sounds like the perfect fit for you, apply through this link: 

Don't wait! We're accepting applications on a rolling basis until we find the right candidate. SAfG is committed to diversity and encourages BIPOC professionals to apply. We're an Equal Opportunity/Affirmative Action Employer, so your passion and dedication are what matters most to us. Let's make STEM fun and exciting together!