Management support specialist safety officer

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Save Summary The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located within the New York Zone of the Office of Facility Management and Reliability (OFMR), Smithsonian Facilities, and Under Secretary for Administration. Learn more about this agency Help Help Overview

• Open & closing dates
  

Opening and closing dates 06/13/2024 to 06/28/2024

• Salary
  

$70,448 - $110,803 per year

• Pay scale & grade
  

GS 09 - 11 New York, NY FEW vacancies

• Help Help Location
• New York, NY

• Remote job
  

No

• Telework eligible
  

Yes—as determined by the agency policy.

• Travel Required
  

Not required

• Relocation expenses reimbursed
  

No

• Appointment type
  

Permanent - Federal

• Work schedule
  

Full-time - Full-Time, Permanent

• Service
  

Competitive

• Promotion potential
  

11

• Job family (Series)
  

0301 Miscellaneous Administration And Program

• Supervisory status
  

No

• Security clearance
  

Other

• Drug test
  

No

• Position sensitivity and risk
  

Non-sensitive (NS)/Low Risk

• Trust determination process
  

Credentialing

• Announcement number
  

24R-SC-311056-DEU-SF

• Control number
  

795363900 Help Help This job is open to

• The public
  

U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency This position is open to all U.S. Citizens or U.S. Nationals. Note: Federal employees with permanent status or individuals eligible for special appointing authorities may also apply to Job Announcement #24R-SC-311056-MPA-SF More than one selection may be made from this announcement. Help Help Duties The Management Support Specialist (Safety Officer) include but are not limited to administrative staffing, communications support, logistics support, operations support, and safety and security management. In This Position, You Will:

• Perform administrative and/or program support work, such as planning, research, analysis, writing, correspondence control, communications, and/or liaison. Provide advice to staff concerning travel, procurement of services, contracts, and equipment needs.
• Participate in developing and maintaining automated systems for recording budget data. Establish and maintain accountability records for funds control, initiating and implementing new techniques where appropriate, to streamline record keeping and data retrieval.
• Plan and direct the work of the administrative staff. Work with subordinates in determining and planning fulfillment of employees' training and development needs.
• Verbally communicate procedures, policies, and alternatives; obtain information about operations and needs; coordinate personnel management.
• Draft written justifications for use of delegated authorities, position descriptions, award justifications, ads, announcements, procedural guidance, and rating criteria.
• Manage the safety program for staff, visitors, and volunteers.
  

Help Help Requirements Conditions of Employment

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.
  

Conditions of Employment Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on OPM website. Qualifications Experience: For the GS-9, you qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, Specialized experience is defined as providing administrative duties for the operation of a central office such as financial oversight, tracking and overseeing budgets including the reconciliation of obligations and expenditures, and maintaining accountability records for funds control using automated systems OR

• A master`s or equivalent graduate degree; OR
• 2 full years of progressively higher-level graduate education leading to such a degree; OR
• A combination of post-high school education and experience that together meet the qualification requirements for this position.
  

For the GS-11, you qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as providing administrative duties for the operation of a central office such as financial oversight, tracking and overseeing budgets including the reconciliation of obligations and expenditures, maintaining accountability records for funds control using automated systems; performing administrative work, communications (written and verbal) logistics support, and acting as the safety liaison OR

• Possess a Ph.D. or equivalent doctoral degree; OR
• Possess 3 full years of progressively higher-level graduate education leading to such a degree; OR
• A combination of post-high school education and experience that together meet the qualification requirements for this position.
  

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement. Education Education may be substituted for experience as described in "Qualifications". If qualifying based on education, you must submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met. Additional information

• This position is included in the bargaining unit.
  

Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:

• Position title;
• Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
• Agency; and,
• Beginning and ending dates of appointment.
  

Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement. Read more

• Help Help
  

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options. Please see Benefits at for a complete description. Flexible Spending Accounts - Health Insurance - Leave - Life Insurance - Long Term Care Insurance - Retirement Program - How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Applicants For This Position May Be Evaluated In Multiple Stages. The First Stage Is An Evaluation Of Your Responses To The Online Multiple-choice Questions That Assess Your Experience, Education, And/or Training For The Job Related Competencies Below:

• Knowledge of a variety of administrative operations including work analysis; budget formulation and execution; financial management; procurement; and travel and timekeeping.
• Ability to utilize a variety of computer applications to establish and maintain tracking systems, spreadsheets, relational databases, as well as enterprise resource planning (ERP) systems
• Skill in planning and directing the work of the administrative staff in teams, presenting recommendations, negotiating solutions, and establishing and/or maintaining effective relations with other staff members.
• Skill in oral communications to explain complex procedures, polices, guidelines, and requirements in coordination and completion of multiple assignments within short time frames.
• Skill in written communication to prepare written reports, correspondence, statements of work, justifications and/or organization plans.
• Ability to evaluate the level of safety and environmental health of facilities and properties.
  

Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria:

• Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above.
• Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above.
• Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree.
  

This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position. Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed. You may preview questions for this vacancy.

• Help Help
  

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options. Please see Benefits at for a complete description. Flexible Spending Accounts - Health Insurance - Leave - Life Insurance - Long Term Care Insurance - Retirement Program -

• As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  

Your Application Package Should Include The Following Documents:

• Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), hours worked per week, and salary for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position. For assistance with creating a resume, please click here.
• Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
• Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
• Proof of U.S. accreditation for foreign study, if applicable.
  

If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Click on the "Apply Online" button on the upper right side of the page. Please Note:
• You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
• You may submit required documents by uploading them online during the application process.
• The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
• If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
  

Agency contact information Susie Cunningham Susie Cunningham Phone Email Address SMITHSONIAN Office of Human Resources POB 37012, 600 Maryland Avenue, MRC 517 Suite 517 Washington, District of Columbia 20013-7012 United States Learn more about this agency Next steps At The End Of The Application Process You Will Be Able To Create And Save a PDF File That Contains Your Responses To The Assessment Questions. You May Save This File As Initial Receipt Of Your Application. After The Job Announcement Closes, You Will Receive An Email From The Smithsonian With Confirmation Of Receipt. The Smithsonian Receives Many Applications For Each Job. Each Application Is Reviewed Carefully Which May Take a Few Weeks. We Will Send You An E-mail To Update You As We Go Through Phases Of The Application Review Process. You May Also Check Your Application Status By Logging Into And Selecting The Tab "My USAJOBS;" E-mailing ; Or By Contacting The Office Of Human Resources Representative Listed. Additional Information:

• Tips on applying for Smithsonian jobs are available at
• The Smithsonian does not pay relocation expenses but recruitment incentives may be authorized.
• The Smithsonian embraces diversity and equal employment opportunity (

• The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request
  

Help Help Required Documents Your Application Package Should Include The Following Documents:

• Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), hours worked per week, and salary for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position. For assistance with creating a resume, please click here.
• Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
• Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
• Proof of U.S. accreditation for foreign study, if applicable.
  

If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. Help Help How to Apply Click on the "Apply Online" button on the upper right side of the page. Please Note:

• You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
• You may submit required documents by uploading them online during the application process.
• The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
• If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
  

Agency contact information Susie Cunningham Susie Cunningham Phone Email Address SMITHSONIAN Office of Human Resources POB 37012, 600 Maryland Avenue, MRC 517 Suite 517 Washington, District of Columbia 20013-7012 United States Learn more about this agency Next steps At The End Of The Application Process You Will Be Able To Create And Save a PDF File That Contains Your Responses To The Assessment Questions. You May Save This File As Initial Receipt Of Your Application. After The Job Announcement Closes, You Will Receive An Email From The Smithsonian With Confirmation Of Receipt. The Smithsonian Receives Many Applications For Each Job. Each Application Is Reviewed Carefully Which May Take a Few Weeks. We Will Send You An E-mail To Update You As We Go Through Phases Of The Application Review Process. You May Also Check Your Application Status By Logging Into And Selecting The Tab "My USAJOBS;" E-mailing ; Or By Contacting The Office Of Human Resources Representative Listed. Additional Information:

• Tips on applying for Smithsonian jobs are available at
• The Smithsonian does not pay relocation expenses but recruitment incentives may be authorized.
• The Smithsonian embraces diversity and equal employment opportunity (
  

Fair & Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request