Senior Fleet Services Assistant

ABOUT THE POSITION The County of Riverside's Purchasing and Fleet Department has an opportunity for a Senior Fleet Services Assistant. The Senior Fleet Services Assistant's duties will include accounting for and reviewing asset records for all department owned equipment and vehicles as well as maintaining department vehicle usage and equipment files. The incumbent will also be responsible for interacting and scheduling appointments with various department vendors to make repairs and modifications to department vehicles and equipment. Competitive candidates will possess experience with Fleet Management Software (FASTER Fleet Management Information Systems experience in highly desired) and various office equipment including phone systems, scanners, and copiers. They will also be proficient in the use of Microsoft Office including Word, Excel, and Outlook. Meet the Team! The Purchasing and Fleet Department's primary function is to provide vehicles, goods, and services to other County Departments and agencies within the County of Riverside. Providing a unified purchasing system that ensures integrity and fairness, with centralized responsibility for oversight of solicitation, vendor selection, negotiation, award, contract management, reporting, disposal of surplus property, and emergency logistical support for the benefit of Riverside County agencies.
EXAMPLES OF ESSENTIAL DUTIES • Scans historic records into the departments document record system as per the departments records retention schedule. Scans various forms and invoices into the department's Fleet Management Information System. • Generates and reviews vehicle usage and service reports. • Maintains reference documents on vehicle licensing codes and regulations. • Interacts with customers and provides repair times and estimates. Receives and reviews commercial invoices for accuracy. Ensures commercial charges are posted to the correct work order. • Releases new vehicles for active service following preventive maintenance checks; prepares surplus vehicles for storage; prepares and evaluates vehicles to be auctioned. • Serves as contact for the DMV relative to vehicle licensing and registration; maintains vehicle inventory, depreciation, warranty, registration, mileage, license plate, key and auction records. • Assigns work and evaluates employee performance; schedules shift and holiday work. MINIMUM QUALIFICATIONS Experience: Three years in a position performing dispatching or general automotive maintenance which included public contact and record keeping experience, at least one of which must have been in a supervisory or lead capacity. Competitive Candidates will Possess: 1. Experience with Fleet Management Software (FASTER Fleet Management Informations Systems experience in highly desired). 2. Experience withvarious office equipment including phone systems, scanners, and copiers. 3. Proficiency in the use of Microsoft Office including Word, Excel, and Outlook. All Options: Knowledge of: Principles of supervision, including training, scheduling and work review; principles of clerical record keeping; basic mathematics; basic automotive maintenance; DMV procedures relative to vehicle licensing and registration; fleet services procedures including vehicle dispatch, replacement, and auction. Ability to: Plan, supervise, train, and review the work of others; perform specialized clerical work associated with vehicle operations including maintenance of inventory, depreciation, warranty, and mileage records; supervise the work of others; effectively deal with people; follow oral and written instructions. License: A valid California Driver's License is required. SUPPLEMENTAL INFORMATION Application Deadline - Applications will be reviewed in the order in which they are received. Based on the number of applications received, this posting may close without notice . Veterans' Preference The County of Riverside has a Veteran's Preference Policy . Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. Reasonable Accommodations The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: . Degree Verification: Prior to the closing date, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES )or Association of International Credential Evaluators, Inc. ( AICE ). Prior to the closing date, upload a copy of your official/unofficial transcripts. What's Next: This recruitment is open to all applicants. Applicants who are current County employees may be considered before other applicants depending on the volume of applications received. Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted. Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered. Based on the number of applications received, this posting may close or be extended without notice. Qualified applicants may be considered for future vacancies throughout the County. GENERAL INFORMATION If you have any questions regarding this posting, please contact Amanda Duarte at If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at or toll-free . GENERAL APPLICATION INFORMATION:


Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, . A pre-employment physical examination and background check may be required. MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable SEIU Memorandum of Understanding to contribute towards the cost of these plans. Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT : County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
• Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
• Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.

A new member is defined as any of the following:

• A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
• A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
• A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members". Contribution rates are subject to change based on the County of Riverside annual actuarial valuation. Note: This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Information Line at ,
Option 2. If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary. DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options. VACATION ACCRUAL (Bi-Weekly Accrual):
0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days) Maximum Vacation leave accumulation is 480 hours. SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year. BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance). BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase. DISABILITY - LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit can be coordinated with other available leave balances to provide up to 100% of pay. POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable SEIU Memorandum of Understanding. OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.