Training Development & Outreach Coordinator

Agency: Executive Ethics Commission
Closing Date/Time: 06/26/2024
Salary: $72,000 - $82,000 Annually
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: Non-Code

****A RESUME IS REQUIRED FOR THIS JOB POSTING****
Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Executive Ethics Commission must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

Agency Statement

The Executive Ethics Commission (EEC) promotes ethics in public service and ensures that the State's business is conducted with efficiency, transparency, fairness, and integrity. The Commission's activities range from overseeing annual ethics training to enforcing the Ethics Act for all employees of the executive branch of State government. The EEC also provides independent oversight of the State's procurement processes.

Summary/Objective

The Training Development & Outreach Coordinator reports to the Chief Human Resources Officer and will be part the Executive Ethics Commission’s administrative office. This position is responsible for coordinating training and outreach efforts, increasing agency training capacity, and building strategic partnerships. The Training Development & Outreach Coordinator will be responsible for managing, designing, developing, coordinating, and conducting training programs and is responsible for communicating these efforts across internal and external entities to accomplish the agency's training, outreach, and engagement goals.

The Training Development & Outreach Coordinator is required to stay current on new areas of ethics laws and incorporate those changes into yearly trainings, as well as, coordinating compliance projects, conducting outreach, and developing training initiatives for internal and external entities. This position requires a team-player with a proactive, creative mindset, who is detail-oriented, self-motivated, and can work autonomously as well as in a team environment to further the office goals. This position will also work closely with the legal department to ensure statutory compliance. 

Essential Function

• Manages external training pursuant to the State Official and Employees Ethics Act, including but not limited to developing administrative procedures for agency ethics officers, monitoring State agency compliance with statutorily mandated training standards.
• Reviews proposed training course materials developed by other State agencies and universities to ensure their consistency with the Ethics Act, relevant laws, standards, and rules.
• Reviews annual Ethics Trainings and Harassment and Discrimination Prevention Trainings as well as compliance reports submitted to the EEC, monitors agency progress in completing those reports, and follows up with ultimate jurisdictional authorities about any missing reports.
• Provides guidance and direction to State entities regarding Ethics Act trainings.
• Functions as the EEC’s training liaison to all State agencies, Officers, other State and Federal agencies, Boards and Commissions, nation-wide educational Institutions, and training organizations to ensure professional cooperation and attainment of goals and objectives. 

Essential Function Continued

• Assists, when needed, with administering and ensuring EEC compliance with the Ethics Trainings and Harassment and Discrimination Prevention Trainings, and any other required training for all EEC employees.
• Uses developmental tools and surveys, assesses departmental training needs, reports findings, and provides needs assessment and recommendations to Chief Human Resources Officer to assist in determining course of action required in fulfilling the educational needs of staff.
• Conducts outreach activities by attending events at various colleges and universities or other entities as identified by agency management, Chief Human Resources Officer, or the Equal Employment Opportunity Officer.
• Researches and develops lectures, audio-visuals, and written materials necessary to conduct a wide range of formal training courses.
• Coordinates logistics of virtual and physical classroom learning events, including scheduling rooms, moderating virtual sessions preparing and distributing event announcements to targeted audiences.
• Administers and maintain the LMS (Learning Management System) in SuccessFactors.
• Aids EEC staff with PGAPs and professional development.
• Assists in accreditation process for continuing Education Requirements
• Performs other duties as required or assigned which are reasonably within the scope of those duties enumerated above.

Competencies

• Marketing and Networking
• Accountability
• Communication and Coordination
• Consultative Relationship Building
• Diversity, Equity, and Inclusion Commitment
• Data-driven
• Organization
• Time Management

Minimum Qualifications

• Bachelor’s degree in marketing, communication, public relations, Human Resources, or related field; or equivalent combination of related education and experience.
• At least 1 year of relevant experience in training or outreach.
• Ability to manage and prioritize multiple projects and work effectively with minimal supervision while adhering to strict deadlines in a fast-paced complex environment.
• Ability to communicate effectively and work with stakeholders at all levels of the organization.

Preferred Qualifications

• Master’s degree in related field.
• 3-5 years’ relevant experience developing and administering training programs.
• HR or Training Professional Certification.
• Demonstrated knowledge and experience working in fields involving ethics, sexual harassment, harassment, and discrimination laws and compliance.
• Experience in the use of other computing software, including photography editing software, and data management software.
• Bilingual skills in both writing and oral communication

Employment Condition

• Must hold and maintain a valid U.S. driver’s license and liability insurance coverage as required by Illinois State Law (625 ILCS 5/10, 625 ILCS 5/7-203)

• Travel Required:  Expected for events, up to 30%

Work Hours: Monday-Friday, 37.5 hours between 7:00am-6:00pm

Work Location: 401 S. Spring St Springfield, IL 62704

Agency Contact: EEC HR

Email:

Job Family: Office & Administrative Support

Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: