Executive Assistant

Acara Solutions is hiring an Executive Assistant for a manufacturer in Lockport, NY! 

Duration: 2-year contract

Hourly Rate: up to $36.00/HR, on experience

Schedule: 100% onsite, Monday-Friday

Responsibilities: 

• Schedule and plan internal/external events and appointments (Jour Fixes, global meetings, third-party meetings)
• Manage travel arrangements and expense reports
• Create and edit professional documents (emails, texts, presentations)
• Handle internal/external correspondence 
• Communicate closely with offices of X, XD, XK, and SN
• Supervise and manage supervisor's email
• Collaborate with internal departments (HR, Legal, Sales, Accounting) and external agencies (associations, universities, labs)
• Organize external events and internal meetings, including preparation and follow-up
• Prioritize tasks and delegate with follow-up
• Lead and monitor R&D action plans
• General office organization (IT support, archiving, appointment prep)
• Create and monitor organizational charts and meeting minutes
• Track and monitor global R&D metrics and results

Job Requirements

Required Skills / Qualifications:

• High school diploma required.  
• Minimum of two years of executive support experience in professional interface with top management and international interfaces is required  
• Experience working with global teams 
• Proficiency in MS Office (MS Excel, Work and PowerPoint)

Preferred Skills / Qualifications:

• Associates degree preferred (affinity with technical subjects is a plus)

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.