Publishing Operations Assistant

Johns Hopkins University Press seeks a Publishing Operations Assistant who will be responsible for performing editorial and production functions for the reprints program, assisting with the project management of book publications, and handling administrative duties for the Publishing Operations department. The Publishing Operations Assistant will join a team of exceptional professionals committed to bringing the benefits of discovery to the world by providing global access, impact, and influence for the scholarship that we publish and distribute. This position will help to ensure that the Press is a leader in the selection and development of innovative ideas and scholarship, the creation of pioneering technologies to enhance discovery and learning, and the connection of people to the most trusted knowledge from global researchers, scholars, and educators.

The Publishing Operations Assistant supports the activities of the design, manuscript editorial, and production teams and works with staff from across all Books Division departments. The Hopkins Press Books Division publishes between 120 and 150 titles annually, along with more than 200 reprints per year This position reports to the Director of Publishing Operations.

The Press is committed to honoring every person's inherent dignity as human beings and making that the foundation of our organizational culture. We proactively find ways to ensure opportunities that promote diversity, equity, inclusion and access. We strive to publish courageously, giving voice to groundbreaking ideas. We support each other and our stakeholders and envision a future where knowledge enriches the lives of every person. The successful candidate will join a welcoming community that is inclusive and values the contributions and perspectives of individuals from all backgrounds.

The starting salary range for this position is $ 31,200 to $43,388. Actual salary may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

Specific Duties & Responsibilities

• Assist with reprints process including performing the editorial and production work to implement text corrections, update and archive production files, track budgets and schedules, and ensure timely manufacturing and distribution.
• Obtain Cataloging-in-Publication data from the Library of Congress for all new books.
• Accurately track departmental invoices and process in a timely manner.
• Assist with cover design and review process.
• Take meeting notes and distribute minutes for departmental meetings.
• Assist with real-time maintenance and completeness of records in title management database and generating reports/pulling data.
• Assist with management of electronic content archive and manufacturing library including confirming/researching accuracy and completeness of files, materials, and/or specifications.
• Manage physical components and final products including distributing advance book copies and covers and returning excess inventory to the warehouse.
• Under supervision of publishing operations managers, responsible for editorial work and production coordination on a limited number of book projects, primarily first-time paperbacks and revised editions, working directly with authors, freelancers, and vendors.
• Train, supervise, and direct the work of staff, casual workers, students, and interns, as needed.
• Weave diversity, equity, inclusion and access principles into all aspects of the work.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Two years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Strong interest in book design, editing, proofreading, and/or typography.
  
• Proficiency in full suite of Microsoft Office applications.
• Proficiency in Acrobat, InDesign, and Adobe Creative Cloud applications.
• Familiarity with Chicago Manual of Style.
• Excellent critical thinking and communication skills.
• Superior problem-solving skills including using analytics to drive decisions.
• Creative thinker; embracing new ideas; passionate about developing the potential of Hopkins Press.
• Inclusive in decision-making and problem-solving.
• Excel in effective use of resources; keen self-awareness of strengths and weaknesses.

Classified Title: Publication Assistant 
Job Posting Title (Working Title): Publishing Operations Assistant   
Role/Level/Range: ATO 37.5/02/OD  
Starting Salary Range: $16.00 - $22.50 - $28.50 HLRY (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Books Design and Production  
Personnel area: Academic and Business Centers 

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal ... timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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