Club Coordinator

Club Coordinator
Job ID
7790 Location
Student Involvement & Programs Staff Posting Details Appointment:
Regular, full-time
This position requires living in on-campus housing.
Anticipated start date will be after July 1, 2024. Position Summary:
The Clubs & Organizations Coordinator serves as the liaison between student clubs and organizations and the Student Affairs Division at the University of Puget Sound. The Coordinator serves as the main point of contact for student clubs and organizations for issues related to risk management, leadership training, budgeting, and other areas. The Coordinator provides advising and training to club leadership, assists clubs with improving continuity between academic years, and coordinates with Student Affairs leadership to provide support and resources necessary for a vibrant community of student organizations on campus. This is a full-time, live-in position. Essential Job Functions and Responsibilities: Advise student clubs and organizations in a wide variety of areas
Coordinate risk management training for student clubs and oversee high-risk activities
Serve as the Dean of Students Designee to the Associated Students of the University of Puget Sound (ASUPS) Senate
- Regularly attend ASUPS Senate meetings
- Provide guidance to ASUPS Finance Committee during yearly club budgeting process
- Participate in the planning and implementation of Senate retreats
- Maintain a close working relationship with ASUPS leadership to support their role in recognizing new clubs and allocating club funding
Provide leadership training to student clubs and organizations
Provide budget training and a centralized location for resources on how clubs can access and utilize funds in accordance with guidelines
Assist student clubs with issues or questions about their allocated funding
Coordinate with the Director of Student Programs and ASUPS in the planning and management of campus-wide club promotion events such as LogJam (fall club fair) and the winter club fair
Work closely with faculty/staff advisors for student clubs and provide training and assistance where necessary
Communicate regularly with Student Affairs leadership (including the Vice President for Student Affairs and the Senior Associate
Dean of Students for Student Experience) on the current landscape of student clubs and organizations, issues of concern, and proposed ideas for improving university support of clubs
Coordinate the support and connection of identity-based clubs with the university's division of Institutional Equity and Diversity.
Provide support to students who are applying for club recognition through ASUPS
Advise club leadership in creating continuity plans to assist with longevity of clubs across academic years
Maintain a calendar of student club events throughout the academic year and assist clubs in effective scheduling
Participate in an on-call rotation and respond to incidents and emergencies providing appropriate referrals where necessary.
Other duties as assigned
Supervisory Responsibilities:
N/A Budget Responsibilities:
N/A
Qualifications:
Master's degree preferred, with preference toward higher education focus. Strong knowledge of college student development theory and demonstrated ability to apply theory to practice. Experience with or willingness to learn risk management best practices for a range of student clubs and organizations including club sports. The candidate must have strong interpersonal skills, including cross-cultural communication and conflict management. Experience working with students in a higher education setting is strongly preferred. This person must be detail-oriented, cooperative, able to take direction and work independently, and able to perform multiple tasks simultaneously. Must have an ability to respectfully work, communicate, and support leadership within a diverse campus community. The candidate must be able to use a variety of online platforms such as the Google suite, Microsoft products (Word, Excel, PowerPoint), and Zoom software, and be willing and able to learn and train on new technology as it arises. Candidate must be able to explain and/or demonstrate that they possess the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation. Canidate must have the ability to respectfully work, communicate and provide leadership within a diverse campus community Compensation and Benefits:
The anticipated range for this position is $18.67 to $19.71. Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations. Puget Sound offers a generous benefits package for eligible staff employees, including: Medical, dental, and vision
Life insurance and long-term disability
Employee Assistance Program
Retirement plan options and 403(b) contributions
Paid vacation, sick leave, floating holiday, campus holidays and bonus holidays
Education benefits, such as full tuition for eligible employees and their families
Access to university facilities and entertainment (fitness center, pool, library, concerts, lectures and more!) Please note:
-Positions that work less than .75 FTE (1,560 hours per year) do not qualify for long-term disability or education benefits.
-Positions that work less than .50 FTE (1,040 hours per year) will accrue paid sick leave but are not eligible for additional benefits.
-Temporary positions that work at least .50 FTE (1,040 hours per year) will be eligible for benefits. This position is non-exempt from the provisions of the Fair Labor Standards Act. For more information on Puget Sound's non-exempt staff benefits package, visit: Summary of 2024 Benefits for Staff Members in Non-Exempt Positions.pdf (pugetsound.edu) For the Campus Holiday and Bonus Day Schedule, visit: Application Deadline:
Interested individuals are encouraged to submit application materials no later than Tuesday, June 04, 2024, to ensure consideration. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified. Required Documents: Resume
Letter of Interest Applications submitted without the required attachments will not be considered. All offers of employment are contingent on successful completion of all required background checks. University Diversity Statement We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world. Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: The University of Puget Sound is an equal opportunity employer. To apply: