Corporate training and development project management coordinator

Full job description

We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.

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Department: Corporate Training and Economic Development (CTED)

Reports To: Manager, Corporate Training and Economic Development

FLSA Status: Exempt

Amount of Travel Required: 1-2 days per week

Salary Grade: B

Positions Supervised: None

Workday Job Profile # JC100140

LOCATION: Green Bay

STANDARD HOURS: 40 hours per week. Typical hours Monday - Friday 8:00 am - 4:30 pm; Flexibility required to include other evening and/or weekend hours, as necessary.

SALARY RANGE: $58,916 - $63,499.11 per year

• Salaries/Wages for all finalists (internal and external) will be based upon education, experiences, current wages, and internal equity.

POSITION SUMMARY

The project management coordinator specialist is a critical link in overall contract fulfillment. Responsible for the direction, coordination, implementation, execution, control, and completion of project, while remaining aligned with strategy, commitments, and goals. Oversee and lead research, selection and hiring of instructors; research, and selection of curriculum to fulfill customer contract requirements; and work with instructors to schedule training dates with businesses. Work closely with the account executives in the research, planning and execution of sales strategies to help meet established sales quotas by generating and qualifying leads that result in business-to-business sales.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.

Essential Functions Statement(s)

• Project management of multiple and concurrent training and technical assistance projects to include definition of scope, goals, and deliverables; plan and implement projects through the design, development, scheduling, and implementation process to fulfill customer requirements.
• Develop and direct project plans, budgets, allocate resources, training outlines, and correspondence.
• Monitor project progress, timeline, quality, resources, and deliverables.
• Coordinate special events that support departmental initiatives.
• Perform first level contact with new and existing prospects, qualify leads, set appointments and hand over leads to Account Executives.
• Explain training/educational products, services, and pricing to customers.
• Consult with business contacts to assess training participant work schedules and coordinate with instructor availability.
• Recruit, screen, hire, and provide orientation for new part-time faculty associated with projects.
• Coordinate project activities to fulfill contract training requirements including, but not limited to, research and selection of curriculum, assessments, hiring of instructors, and scheduling of appropriate resources to meet customers’ needs.
• Secure and write proposals for repeat business for specialized courses, maintain customer relationships, provide on-going support, and serve as the secondary point of contact with business client group.
• Work collaboratively with account executives, sales support, seminar coordinators, finance, and all departments of the College.
• Develop relationships with faculty, Learning Division deans and associate deans.
• Collaborate with Account Executives to research, plan, develop and execute sales and marketing strategies to meet established sales quotas.
• Develop a high understanding and utilization of Salesforce for quoting account management, reporting, and dashboard management.
• Prepare and process documentation, training outlines and correspondence to fulfill contracts.

POSITION QUALIFICATIONS

Competency Statement(s)

• Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
• Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Business Acumen - Ability to grasp and understand business concepts and issues.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Leadership - Ability to influence others to perform their jobs effectively and to be responsible for making decisions.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Project Management – Ability to organize and direct a project to completion.
• Relationship Building – Ability to effectively build relationships with customers and co-workers.
• Problem-solving – Ability to find a solution for or to deal proactively with work-related problems
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Strategic Planning - Ability to develop a vision for the future and create a culture in which the long range goals can be achieved.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

SKILLS & ABILITIES

Education: Bachelor’s Degree in Business or related field.
Experience: Minimum of three years of related experience.

**An equivalent combination of education and work experience may be considered.

Cultural Competence: Demonstrated commitment to diversity, equity, and inclusion and sensitivity to and understanding of a diverse community of college students, faculty, and staff.

• NWTC welcomes candidates who currently possess the desired skills and experience and are committed to learning and growing.

Computer Skills

Microsoft Office Suite (advanced skills), working knowledge of Salesforce/CRM preferred, and the ability to research/create/pull data queries in software applications.

Other Requirements

Project management experience preferred

Must hold a valid driver’s license and be insurable under the district’s standard insurance policy terms

PHYSICAL DEMANDS

Physical Demands

Lift/Carry

Stand

O (Occasionally)

Walk

O (Occasionally)

Sit

C (Constantly)

Handling / Fingering

F (Frequently)

Reach Outward

O (Occasionally)

Reach Above Shoulder

O (Occasionally)

Climb

O (Occasionally)

Crawl

O (Occasionally)

Squat or Kneel

O (Occasionally)

Bend

O (Occasionally)

10 lbs or less

O (Occasionally)

11-20 lbs

O (Occasionally)

21-50 lbs

O (Occasionally)

51-100 lbs

N (Not Applicable)

Over 100 lbs

N (Not Applicable)

Push/Pull

12 lbs or less

O (Occasionally)

13-25 lbs

O (Occasionally)

26-40 lbs

O (Occasionally)

41-100 lbs

O (Occasionally)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

We strive to accommodate any individual who requires adjustments to ensure a fair and equal employment process. If you require specific accommodations during the application and/or screening process due to a disability or other reasons, please contact Talent and Culture at or .

Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Talent and Culture.

NWTC does not discriminate on the basis of political affiliation, age, race, creed, marital status, color, religion, sex (including sexual orientation, gender identity, and gender expression), national origin, disability, veteran status, genetic testing or other applicable legislated categories, (“each a protected class”). Inquiries regarding the College’s nondiscrimination policies may be directed to the Vice President for Diversity, Equity, and Inclusion at or .