Event Management Coordinator

The Event Specialist is responsible for assisting the Events and Sponsorship Manager with planning, organizing, and coordinating events to ensure they run smoothly and successfully. This role involves coordinating all aspects of event management, from initial planning stages to execution and post-event evaluation. The Event Coordinator will work closely with the Events and Sponsorship Manager, vendors, and internal teams to deliver high-quality events that meet the objectives and expectations of all stakeholders.


Key Responsibilities
Assist in the planning, coordination, and execution of events, from concept to completion.
Communicate with vendors and internal stakeholders to secure necessary resources and support for events.
Coordinate event logistics including venue selection, scheduling, hotel accommodations, equipment rental, organizing materials needed pre- and post-event, and transportation arrangements.
Manage event budgets ensuring expenses stay within allocated funds. Monitor costs throughout the planning process and implement cost-saving measures where possible.
Develop strategies to attract attendees and raise awareness of events.
Communicate with vendors, customers, and internal teams throughout the planning and execution phases. Provide regular updates, respond to inquiries, and address concerns in a timely manner.
Assist with post-event activities, including attendee feedback collection and event evaluation.
Oversee event setup, execution, and breakdown, ensuring all aspects run smoothly and according to plan. Troubleshoot any issues that arise during the event and make quick decisions to resolve them.


Qualifications
Bachelor's degree in event management, hospitality, marketing, or a related field (preferred).
Three to five years of experience in event planning and coordination.
Proficiency in event management software such as Cvent and Microsoft Office suite.
Flexibility to work evenings and weekends as required by event schedules.
Willing and able to travel up to 50% of the time as required for job responsibilities.