Events Manager at Arts &Culture

Salt Lake County…A career with a purpose in the community you love!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading.

What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees’ lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place…. it’s our heart and service that bring us together.

We encourage a work life balance:

Working for Salt Lake County is more than just a paycheck. A career with Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year.

Additional Benefits include:

• Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution

• Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees
• Health Savings account with a county contribution up to $1200/year, Flexible Spending Account
• 100% county-paid Long-Term Disability and Short-Term Disability option
• Professional Development
• Plus: Onsite medical clinic, childcare and gym; hospital insurance, pet insurance auto and home insurance and discounts at County facilities.

JOB SUMMARY

Plans, organizes, coordinates, and promotes events and activities at Arts & Culture.

MINIMUM QUALIFICATIONS

Bachelor’s degree from an accredited college or university in Marketing, Hospitality Management, Public Relations, Communications, or other closely related field, plus two (2) years of directly related work experience; OR an equivalent combination of education and experience.

Arts and Culture Division Only:

Employees in this job may be required to receive an FDA-approved COVID-19 vaccine in order to comply with presenter health & safety guidelines at Arts & Culture venues. COVID-19 vaccines approved for emergency use may be substituted in order to meet this requirement. Employees may be exempted from this requirement based on allowable exemptions under applicable law and will be assigned to duties that do not require vaccination based on health & safety guidelines.

ESSENTIAL FUNCTIONS

• Plans, organizes, and coordinates details of events and activities at the Arts & Culture venues.

• Conducts facility tours and site inspections.

• Cultivates and maintains professional relationships with potential and existing clients.

• Responds to inquiries about scheduling rooms and event spaces.

• Meets with clients to discuss setup options, calculates cost estimates, and reviews checklists of requirements for use of facilities and approved service providers.

• Negotiates and finalizes rental contracts, records tentative and contracted dates on event calendar, and accepts deposits and fee payments.

• Acts as primary point of contact with clients, including private and non-profit organizations, custodians, and temporary staff to coordinate all details of scheduled events. This includes working with ticketing staff, patron services, food and beverage, and technical directors.

• Cooperates with marketing team to promote and publicize events. Monitors and manages social media channels for events.

• Explains and enforces rules and regulations regarding the use of center facilities.

• Arranges for last minute adjustments in events or equipment setup at the request of the client and resolve problems and concerns as they arise during scheduled events. • Monitors events throughout scheduled time-period to ensure compliance with the client's contractual agreement and security/safety requirements.

• Maintains database of events, community/media contacts, and list of authorized caterers, as established by County contracts.

• Prepares financial, statistical, or other reports and provides general administrative support.

• Methods used to plan and coordinate various events
• Problems and issues associated with organized community events
• Contract negotiation and facility rental practices

• Work with computer software related to job-specific duties

• Use social media for promotional purposes

• Interpret and communicate rules, regulations, policies, and procedures

• Communicate clearly and effectively, both orally and in writing

• Perform accurate mathematical functions

• Exercise initiative and independent judgment

• Establish and maintain effective working relationships with coworkers, supervisors, the general public, and community organizations and groups

• Multi-task, organize, and prioritize work tasks

• Independently handle difficult situations tactfully and professionally

• Relate to individuals of diverse backgrounds

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work is performed in both indoor and outdoor environments.

Requires ability to sit, stand, walk, kneel, crouch, stoop, squat and lift up to 30 pounds. May require standing for long periods of time.

IMPORTANT INFORMATION REGARDING THIS POSITION

Work schedule will vary to accommodate attendance at scheduled events and will include weekends, holidays, and evenings. Some travel may be required to attend meetings or trainings.