Executive Assistant

JOB DESCRIPTION The Executive Assistant will report to the VP, Global Marketing & Communications and proactively handle a wide range of administrative and support-related tasks for the full Global Marketing, Communications, and Investor Relations team. The ability to interact with staff (at all levels) in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.


This position is based in Chubb's office at 1133 Avenue of the Americas, New York, NY. The work schedule is 4 days in the office with flexibility as required by the VP. The core work hours are 8:30am - 5pm.


Responsibilities:

• Provide executive administrative support to the VP including drafting, and responding to emails, scheduling meetings, managing the calendar and arranging travel
• Coordinate and manage the VP's heavy, complex, and frequently changing calendar with an understanding of when to raise items as a priority as well as ensuring materials for meetings as well as conference rooms (when necessary) are available and accessible in advance of events
• Arrange video conferences and conference calls with internal and external audiences across multiple time zones.
• Management of functional events including scheduling and on occasion distributing agendas for each in advance
• Arrange US/international travel and process related travel and expense accounts. Provide the VP with the proper documents required for travel
• Undertake special projects requiring a high degree of confidentiality and accuracy
• Communicate effectively with senior executives and their assistants as well as internal associates and external clients - Build strong working relationships with peer administrative staff
• Maintain up-to-date Marketing, Communications, and Investor Relations function organization charts
• Ability to be accessible outside of business hours to address priority or emergency items as needed
• Support other Marketing, Communications, and Investor Relations managers when necessary and at times vendors, freelancers and agencies
• Ability to refine or edit PowerPoint slide presentations

QUALIFICATIONS Qualifications:

• Bachelor's ABOUT US Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.