Manager Events and Activation

Kettering Health is a not-for-profit system of 13 medical centers and more than 120 outpatient facilities serving southwest Ohio. We are committed to transforming the health care experience with high-quality care for every stage of life. Our service-oriented mission is in action every day, whether it’s by providing care in our facilities, training the next generation of health care professionals, or serving others through international outreach.

Responsibilities:

• Providing supervision as required for event staff and volunteers  
• Planning and managing events which includes contract negotiations, research, scheduling, coordination of publicity, catering, security, staging, creating displays, visual aids, organizing time tables and files  
• Budgeting and financial management of Corporate Special Events  

• Specific management duties include staffing, evaluations, daily routines, assignment and monitoring of projects and project counseling  
• Work closely with the KHN CEO in the planning phase of events  
• Manage event schedule s and project delivery elements in a timely manner  
• Work closely with clients, customers, executives, and staff to ensure event satisfaction  
• Conduct research, gather information, and negotiate contracts with event vendors  

• Propose ideas to improve services and event quality   
• Provide guest lists in a timely manner  
• Extend event invitations and create calendar events  
• Make nametags and create guest lists  

• Work closely in event planning with CEO extended family when events are being held in a home  
• Assist with HR Recruiting events for the network  
• Reserve event space reservations at various locations  
• Manage various contracts and invoices  
• Ensure compliance with insurance, legal, health and safety obligations  

• Manage Cater er/Chef and work closely with them on all events  
• Specify staff requirements and coordinate their activities  
• Work closely with marketing and other teams to promote events  
• Handle arising issues and troubleshoot problems with patience and professionalism  
• Use excellent time management and communication skills  

• Must be available on nights and weekends regularly  

Requirements:

• Bachelor’s degree in Business or a minimum of ten years Corporate Special Event experience including supervisory responsibilities.
• A certified meeting professional (CMP) is preferred  
• Proven experience as an Event Planner or Event Organizer  
• Must have a current driver’s license and reliable vehicle