Marketing & Communications Assistant

Marketing & Communications Assistant (Hybrid)

About the College, School, or Department

Are you ready to be part of a team dedicated to a lifelong journey to enjoy, understand, and protect birds and the natural world?

What truly sets us apart is our commitment to ethics, excellence, diversity, and inclusion. We hold ourselves and our community members to the highest standards, knowing that embracing diverse perspectives is integral to our success in engaging global audiences and achieving our mission.

If you're ready to join a team where your work truly matters and where you'll be supported in doing your best, come join us at the Cornell Lab of Ornithology. Let's make a difference together.

The Opportunity

As an essential member of the Lab's Marketing & Communications (M&C) group, the administrative assistant will support the Lab's increasing focus on marketing and communications as a critical conservation strategy. The team's overall focus is on engaging global audiences to "bend the curve" of decline in a positive direction for birds and biodiversity. This position will work directly with the Lab's three M&C teams--strategic communications, integrated marketing, and sponsorships--in addition to serving as an important liaison with the Lab's many other partners, audiences, and benefactors, on campus and off.

Reporting to the Lab's senior director for operations and administration, the Marketing and Communications Assistant is entrusted to:

• Provide consistent organizational and administrative support to the senior director and the M&C team, which may take the form of scheduling, project management, events, and logistics oversight, and/or budgeting.
• Play a key role in the development of marketing and communications presentations and collateral, including design, writing/editing, and other creative work.
• Approach the role and the work with a self-motivated and a highly collaborative mindset, exercising good judgment, discretion, and diplomacy as an ambassador for the Lab, the M&C group, and Cornell University at large.
• Collaborate with Cornell University's broader network of communicators to enhance and preserve the university's brand and reputation, support critical programs serving the university's teaching, research, and public engagement mission.
• Operate within a matrixed organizational system regularly collaborating and consulting under University Relations engaging print and digital information with departments including News, Media Relations, Branding, Strategic Communications.
• Additional responsibilities may be assigned as indicated by the successful candidate's aspirations and development in the role.

The Marketing and Communication Assistant position is performed through a hybrid format at the Lab of Ornithology 3 days, remote 2 days per week, Monday through Friday between 8:00AM to 5:00PM, with flexibility on start and end times and exact hybrid/remote days, which will be mutually determined between you and your supervisor.

Success Factors

You are considered a competitive candidate for this role if you:

• Are an effective collaborator with diverse team members. We are a growing group of 24 employees in our labs and Center.
• Are excited to support and make a positive impact contributing to the Lab of Ornithology's mission to interpret and conserve the Earth's biological diversity through research, education, and citizen science focused on birds and nature.

What We Need

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

• Associates Degree or equivalent with at least 2 years' relevant experience or equivalent combination of education and experience.
• Demonstrated organizational skills, attention to detail, and problem-solving abilities.
• Effective communication and collaboration in diverse teams and settings.
• Writing, editing, and proofreading skills.
• Proven track record of managing multiple projects and priorities concurrently.
• Proficiency in design and standard office software (e.g., Microsoft Office).
• Willingness to learn new skills and participate in training.
• History of reliability and maintaining confidentiality.
• Flexibility to work outside normal business hours occasionally.
• Commitment to diversity, equity, access, inclusion, and wellbeing.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Background working in an academic research organization, a technology organization, or a global nonprofit.
• Project management skills.
• Adaptability to the evolving nature of the position, including involvement in various tasks such as invoicing, branding exercises, and engaging with diverse communities.
• Knowledge of Cornell's accounting and administrative systems and policies.
• Wordpress software experience helpful; or other CMS or web publishing software experience.
• An appreciation of birds, the natural world, and conservation.

Rewards and Benefits

No Visa Sponsorship is available for this position.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.78 - $28.80

Remote Option Availability:

Hybrid Remote

Company:

Contract College

Contact Name:

Carolyn Chow

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

Union Positions

Current Employees:

Online Submission Guidelines :

Employment Assistance:

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-04-29