RFP Manager

Job Summary

The RFP Manager creates, reviews, and submits proposals for contracts, grants, and other agreements. Produces professionally written proposals , bids, quotations, pitch content or other documents and that superbly articulates Qsource’ value proposition and win themes. The RFP Manager collaborates and coordinates with internal contributors and subject matter experts to ensure content is complete, accurate, and produce high-quality proposals that help an organization succeed. The RFP Manager also analyzes requirements, terms and conditions, and performance metrics.

Essential Duties and Responsibilities

• Assists in market research and identifying new business opportunities by monitoring public and private sector tender portals.
• Develops proposals describing organizational products and services in response to requests from prospective clients.
• Re-write / edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal and delivery.
• Ensure proposal documents follow corporate branding guidelines, standard formatting, and quality standards.
• Manages bidding budgets, resources, and timelines to ensure on-time and high-quality proposal submissions.
• Develops compelling and persuasive bid content, including executive summaries, value propositions, pricing models and technical responses.
• Coordinates with compliance teams to ensure bid proposals meet all client requirements, regulations, and industry standards.
• Coordinate and lead proposal review meetings and obtain necessary approvals.
• Participates in negotiations to secure favorable terms and conditions while focusing on profitability.
• Builds and maintains template library, and best practices to enhance efficiency and effectiveness.
• Continuously evaluate and improve the bid and proposal process.
• Stays updated on industry trends, market insights and emerging best practices in bid management.

Knowledge, Skills & Abilities

• Advanced computer skills (MS Word, Excel, PowerPoint) with the ability to utilize a variety of project management software applications and proposal management software.
• Strong ability to build collaborative relationships.
• Excellent organizational skills with the ability to respond to and coordinate multiple activities simultaneously under short time frames. Keen attention to detail, ensuring accuracy and consistency in all proposals.
• Ability to work independently and present professionally with internal and external customers.
• Excellent communication skills, oral and written.

• Effective planning and priority setting. Ability to simultaneously manage several complex projects while working under pressure to meet deadlines.
• Strong analytical, strategic thinking, problem-solving and critical thinking skills.
• Ability to work independently and present professionally with internal and external customers.
• Excellent organizational skills and attention to detail.
• Critical thinking and problem-solving skills.
• Project management skills and experience. Ability to prioritize and manage several complex projects while working under pressure to meet deadlines.
• Professionally polish in both internal and external interactions and the ability to display finesse and stability under pressure

Education, Experience, & Licensing Requirements

Education

• Bachelor’s degree in Business Administration, Marketing, Communications or a related field or an equivalent combination of education and experience required.
• Advanced degree (MBA or equivalent) preferred.

Experience

• Five (5) years of experience in bid and proposal management, preferably in healthcare or a related industry required.
• One (1) year of project management experience required.
• Two (2) years of experience with government contracts required.
• Experience with cost accounting, pricing, and estimating concepts and principles preferred.
• Experience working within a non-profit organization preferred.

Travel Requirements

• Employee will work remotely from a home-based office with a minimum of two - three days onsite work according to business needs. Approximately 25% travel required.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Employee will constantly communicate with others regarding employment related information or instruction and must be able to exchange accurate information in these situations.
• This role requires constant use of standard office equipment such as computers and telephones to receive and share information.
• Employee must be able to read and interpret information displayed on a computer screen.
• Employee must be able to remain in a stationary position for extended periods of time.
• This role occasionally requires the employee to lift light objects up to 25 pounds.