1901 CIC Office Manager

• Oversee daily office operations, ensuring efficiency in workflows and software utilization.

• Manage company correspondence, including emails, calls, and document organization.

• Maintain office systems, supplies, and technology, ensuring smooth integration with QuickBooks, Stack CT, Project Scheduling 10, and Journeyman software.

• Handle certified payroll processing, ensuring compliance with prevailing wage laws.

• Manage invoices, purchase orders, and payments for subcontractors and vendors.

• Work with accountants for bookkeeping and tax -related tasks using QuickBooks.

• Track project budgets, expenses, and financial reporting.

• Oversee compliance documentation for city, state, and federal regulations.

• Assist in bidding and estimating processes using Stack CT software.

• Track project schedules and milestones using Project Scheduling 10.

• Coordinate with field teams on daily logs and reporting via Journeyman software.

• Ensure permits, insurance, and licenses are current and accessible.

• Act as the primary liaison between the company and city officials for permits, inspections, and regulatory approvals.

• Maintain strong communication with clients, investors, and retail tenants involved in development projects.

• Coordinate with partnering companies, including minority -owned subcontractors, architects, and engineers, ensuring smooth collaboration.

• Assist in hiring, onboarding, and managing employee records.

• Ensure safety training and certifications are up to date.

• Organize team meetings, progress reviews, and site visit coordination.

• Managing office software, project management tools, and IT support needs

• Maintaining company databases, CRM systems, and cloud storage

• Ensuring effective communication between office and field staff

• Assisting with contracts, bid documents, and compliance paperwork

• Ensuring adherence to local, state, and federal regulations

• Handling confidential and sensitive company information

Requirements

• 27 Wards Resident Preferred 
  
• 1 - 3 Years Working Experience  
  
• Office Management
  
• Microsoft Suite
  
• Great Communications Skills
  
• QuickBooks
  
• Financial Reporting 
  
• Project Management Tools
  

Benefits