1st Shift Office Assistant - Energetic Workplace

ICP is looking for a detail oriented, driven individual who thrives in a fast-paced work environments to join our team. This position requires good computer skills, strong problem solving and a high-level of organization. It is a great opportunity to fine tune your skills in logistics. This is a permanent, full time position with benefits and a paid time off.  

Job Summary:

Garner-ICP is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk and duties.

• MRO (Maintenance repairs and operations) receiving – Entering data into system
• Entering shipping logs into system
• Scanning and sending Purchase Orders to shared File
• Answering phone calls and taking messages
• Entering data for all batch sheets
• Sending employee hours to Staff Agencies
• Communicating with Staff Agencies
• Sorting and sending mail
• Writing memoranda, reports, letters, and other items
• Maintaining files and dealing with other administrative support tasks
• Keeping an inventory of office supplies and ordering new ones as necessitated
• Scheduling meetings and managing calendars
• Welcoming visitors to the office and providing visitors with information
• Resolving office-related issues

Required Skills/Abilities 

• Excellent time management skills with a proven ability to meet deadline.
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Proficient with Microsoft Office.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Education, Experience & Skills Required:

• Graduation from high school or GED with at least some successful diversified office experience, or an equivalent combination of training and experience.
• Knowledge of business English, punctuation, arithmetic, and spelling; modern office practices and procedures; recordkeeping methods, practices, and procedures.
• Ability to work independently and to carry out assignments to completion with minimum instructions, adhere to prescribed routines and practices, maintain records, and to make reports requiring accuracy.
• Ability to work well with others, and to assist cooperatively and courteously.
• Skill in the application of modern office techniques and practices and the use and care of office machines and equipment.
• Ability to follow directions.
• Ability to read and understand company policies, standard operating procedures and training materials.
• Ability to be flexible and adaptable and change priorities and direction as needed.
• Must have a positive attitude towards work and have the ability to work as a member of a team.

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