21st CENTURY PROGRAM COORDINATOR

Description

POSITION SUMMARY:

The YMCA of Southeastern NC is seeking a Program Coordinator to lead afterschool programs funded by the 21st Century Community Learning Center grant.

This role manages daily operations across multiple sites, implements curriculum, ensures grant compliance, and supervises staff to deliver high-quality, enriching experiences for youth. You'll build partnerships with schools and families while fostering a safe, supportive environment aligned with YMCA values.

Ideal candidates have experience in youth programming or education, strong leadership and organizational skills, and a passion for community impact.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. 

BENEFITS PACKAGE:
We believe meaningful work deserves meaningful perks! As a full-time team member, you’ll enjoy a comprehensive benefits package that includes flexible medical, dental, and vision plans, supplemental insurance options, paid training, generous PTO, and an HSA match. You'll also receive a complimentary nationwide YMCA family membership, exclusive discounts on YMCA programs like swim lessons and camps, and access to our YMCA Retirement Plan—so you can grow, thrive, and plan for your future while making a difference every day. 

Requirements

ESSENTIAL FUNCTIONS:

Program Operations and Curriculum Oversight:

• Manage daily operations of afterschool ensuring alignment with YMCA and grant standards.
• Implement and evaluate curriculum and programming activities to support positive youth development.
• Ensure proper scheduling and use of resources across all program sites.
• Ensure that programs meet all 21st Century regulations for programming, sanitation, and safety requirements.

Staff Leadership and Development:

• Supervise and support group leaders and site staff, including recruitment, onboarding, training, and performance evaluations.
• Conduct regular staff meetings and provide ongoing coaching and professional development.
• Foster a positive and collaborative team environment that reflects YMCA values.

Safety and Behavior Management:

• Maintain a safe and inclusive environment for all children and staff.
• Implement behavior management strategies and emergency protocols consistently across program sites.
• Monitor staff-to-child ratios and support direct supervision when needed.

Participant and Family Engagement:

• Monitor and support participant behavior, attendance, and engagement.
• Communicate regularly with families about child progress, program activities, and events.
• Implement strategies that build strong relationships with children and families.

Grant Compliance and Reporting:

• Ensure all programming aligns with 21st Century grant objectives and requirements.
• Maintain accurate records for attendance, program activities, and expenditures.
• Submit timely and accurate reports to the Associate Regional Programming Director and other stakeholders.

Budget and Resource Management:

• Manage program supplies, coordinate procurement, and track resource usage to ensure cost-effectiveness.
• Support grant-related financial tracking and budget management.

Community and Stakeholder Engagement:

• Build positive relationships with schools, community partners, and local organizations.
• Represent the YMCA at community events to enhance program visibility and stakeholder engagement.
• Provide leadership and support for the YMCA’s Annual Campaign and other initiatives as assigned.

 QUALIFICATIONS:

· Associate’s degree in Education, Youth Development, or related field; Bachelor’s degree preferred.

· Minimum 2 years of experience in youth program coordination or similar role; grant experience preferred.

· Strong leadership, communication, and organizational skills.

· Experience with Microsoft Office and relevant technology platforms.

· Ability to plan and implement age-appropriate programming.

· Experience working with a variety of individuals and the ability to build positive relationships across different backgrounds. 

PHYSICAL DEMANDS:

Ability to lead and participate in active play and outdoor activities. Must be able to lift and carry up to 50 lbs., sit, stand, walk, kneel, stoop, and crouch. Must be able to navigate program sites and maintain visual and auditory supervision of children.

YMCA COMPETENCIES (Team Leader):

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

JOB TITLE: 21st Century Program Coordinator 

FLSA STATUS – Full-time, non-exempt, hourly 

JOB CODE: 21 CENT PROG COOR

JOB GRADE: Grade 7 (SAP 2024) 

REPORTS TO: Youth Services & Athletics Program Director

LEADERSHIP LEVEL: - TEAM LEADER

REVISION DATE: 06/2025

PRIMARY FUNCTION/DEPARTMENT: Youth