A&E Project Manager

Sight & Sound is an organization comprised of people with diverse talents coming together as one in Christ to tell His story through who we are and what we do.  We foster a culture of love for God and love for others, trust and teamwork, and a collaborative environment in which we get to do our best work every day.

Provide support for and communication between Automation & Effects, Rigging and Tech Services teams. This role will provide project management support with the focus of maximizing team effectiveness.

Essential Duties and Responsibilities:

• Deliver self-directed administrative support for the Automation & Effects (A&E) team. Tasks include coordinating schedules and calendars to ensure prioritization of key efforts, purchasing, processing paperwork such as invoices, travel coordination and supporting verbal and written communication as requested.


• Create, manage, and maintain the On-Call and Show Automation calendars.


• Support A&E projects while successfully managing multiple competing priorities and creating efficiencies in processes and systems.


• Work directly with the A&E manager to build, manage, and maintain timelines utilizing project management tools.


• Identify resource gaps and proactively manage solutions.


• Promptly inform relevant managers and team members of updates and changes in an ever-evolving, fast-paced environment.


• Coordinate various interdepartmental meetings. Manage the scheduling and logistics, provide agendas, and facilitate follow-up including meeting notes.


• Approve and submit timecards and PTO requests.


• Create, manage, and execute all internal and external work for hire agreements for A&E and Rigging Teams.


• Manage collaboration and effective team interactions by emulating servant-leadership and fostering an atmosphere for healthy team dynamics.


• Collaborate with the team to create a clear, accurate and detailed show documentation package which will ensure the successful launch of a show.


• Maintain the training document library, keeping information current and accessible.


• Aid the A&E Manager in changeover planning.


• Build and maintain positive relationships with internal and external clients.


• All other duties as assigned.

Prerequisites:

• Thrive in managing multiple, competing priorities while creating efficiencies in processes and systems


• Consistent ability to maintain a positive, collaborative, proactive and adaptable approach


• Aptitude for organizing oneself, others and managing details without losing sight of end goals


• Ability to remain calm, composed and rational under pressure


• Excellent communication and customer service skills


• High level of computer competency and aptitude for learning and embracing new software


• Experience in Project Management processes and supporting software

The physical demands of this position are typical for a desk job. You will be at a desk most of the day, typically with the option to sit or stand. The full physical requirements of this job are available upon request.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.