ABA Staffing Coordinator

JOB SUMMARY: The Staffing Coordinator supervises clinic staff, supports daily operations, and ensures compliance with clinic protocols, regulatory standards, and company policies. This role is essential to maintaining high-quality client care through effective staffing, training, coordination with scheduling, performance management, and operational coordination while fostering a positive, collaborative team environment.

DUTIES AND RESPONSIBILITIES:

Staff Supervision & Compliance

• Supervise staff to ensure adherence to assigned schedules, accurate timekeeping procedures, clinic protocols, company policies, and regulatory requirements


• Ensure all required staff documentation and paperwork are maintained, accurate, and up to date

Hiring, Onboarding and Training

• Conduct interviews and support the hiring process


• Conduct and coordinate onboarding training related to clinic protocols, procedures, and regulatory requirements


• Ensure staff training is delivered in accordance with company training protocols and standards


• Track training completion to ensure timelines are met and documentation is submitted accurately and on time

Staffing & Scheduling

• Track staff availability, identify staffing gaps and hiring needs in collaboration with management


• Facilitate daily scheduling and coordinate staff shifts to meet client needs and clinic requirements

Daily Clinic Operations

• Ensure daily clinic operations run smoothly, supporting an efficient flow of services while maintaining quality client care


• Actively allocate appropriate support across the clinic and classrooms, and deploy additional staff to other locations as needed


• Oversee smooth staff and client transitions, including check-ins and session flow, to ensure services follow the established schedule


• Assist with client scheduling when needed, documentation, and coordination of services


• Support operational planning and organization to help the clinic meet performance and growth goals


• Coordinate staff availability for opening/closing coverage and Saturday make-up sessions.