Abeka School Events Office Assistant

Dedicated to Excellence, Committed to Service

 

Abeka School Events Office Assistant

 

The Christian School Events Office Assistant provides administrative and logistical support for Abeka school conventions and events. In addition to event responsibilities, this position performs functions that directly support Christian school representatives and their readiness for school conventions. This role may also provide limited cross-support for homeschool-related activities as needed to ensure continuity across the events calendar.

 

Provide Administrative Event Support

Provide administrative support for Christian school conventions and related events, including maintaining event Planners, calendars, lists, and tracking documents. Prepare and organize materials for planning meetings, representative assignments, and workshop speakers. Attend meetings to capture notes and track follow-up items. Assist with researching event venues, verifying convention dates and location details, and maintaining a record of externally assigned convention deadlines.

Maintain Registration and Documentation

Complete event registration processes, including required registrations, payments, and communication with event organizers. Maintain organized digital folders and information sheets for Christian school conventions and assigned events. Assist with preparing registration packets for representatives and guests. Upload, organize, and archive files in SharePoint and other internal tracking systems.

Complete Final Packet Assembly and Post-Event Follow-Up

Assist with assembling and distributing event and convention packets. Track attendance and returned evaluations and support post-event documentation. Maintain event photo folders and ensure proper archiving of materials.

Provide Representative, Operational, and General Office Support

Maintain representative personnel files and manage biannual inventory checks of representatives' books and supplies. Assist with representative van keys, insurance, and registration renewals. Support training of representatives as assigned, including preparation and event readiness. Provide support for Abeka-hosted events such as clinics and seminars, complete special projects as assigned by the Events Coordinator, and maintain updated job descriptions and office manuals.

FLSA Status - Scanning (Non-exempt)

Education

Required Education:

College Degree

 

Work Experience

Required Experience:

1+ years in an office

 

Physical Requirements and Skills

Communication, Customer Service, Detail-Oriented, Interpersonal Relationships, Microsoft Office, Operating Office Equipment, Organizing, Stamina to perform typical office functions

 

 

 

Ideal candidates must be born-again Christians and must be dedicated to training young people for serving God; and must desire to educate students based on biblical values and be committed to excellence as a Christian educator who glorifies Christ as the source of all wisdom and knowledge. Applicants must agree with Pensacola Christian College’s Mission, Purpose & Objectives, Doctrinal Position, Philosophy of Education, and Faculty & Staff Commitments.   We reserve the right to fill this role at a higher/lower grade level based on ministry needs.  An assessment may be required to be considered for this position.