Academic Advisor / Associate Academic Advisor

Position                     

Academic Advisor / Associate Academic Advisor         

Department             

Academic Advising Center (Undergraduate)

Position type             

Full-time

Location                   

Tokyo or Kyoto

*Currently, TUJ has campuses in Tokyo and Kyoto. In principle, work location will be considered and assigned based on TUJ’s needs and the candidate’s preference at the time of application and employment.

Report to                 

Advising Lead in Tokyo

Work hours             

37.5 Hours Per Week (9:00 to 17:30, Monday to Friday)

Visa Requirement   

Temple University, Japan Campus (TUJ) is able to sponsor a visa for this position.

Salary & Benefits    

Salary commensurate with experience.

11 days paid vacation in the first fiscal year (July-June) increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year. In addition, approximately two weeks company-wide break over Christmas/New Year. Japanese social insurance and pension, commuting/telework allowance, a welfare-discount program membership, retirement payment system, and tuition benefits for Temple University, Japan Campus (TUJ) programs.

Overview of position

As a part of the Academic Affairs Division, the Academic Advising Center (AAC) works closely with TUJ’s undergraduate students throughout the student life cycle, from orientation through graduation. Academic advisors provide holistic and proactive support to help students to achieve their academic, personal, and professional goals. Accordingly, the academic advisor provides consultative advice on curricular requirements, major/minor selection, course selection, study skills, career options, TUJ resources, programmatic opportunities, and academic support and performance. Academic advisors frequently liaise with the Office of Student Services and Engagement, Financial Aid, Admissions, Career Services, academic departments, and other relevant departments both at TUJ and Temple campuses in Philadelphia, PA and Rome, Italy.

Primary Responsibilities

The AAC provides academic advising for all undergraduate students on a caseload model.  Each advisor is responsible for students within a set group of majors and/or based on their student population (e.g. first-year, transfer students). Academic advising responsibilities include:

• Engage regularly with students, on an individual and group basis, who have diverse backgrounds, nationalities, language skills, and levels of familiarity with post-secondary education.


• Provide students with access to the information and resources necessary for the attainment of academic, professional, and personal goals.


• Maintain consistent knowledge and understanding of Temple’s academic policies and degree requirements.


• Act as an advocate and referral source to provide consistent outreach and follow-up services to students to ensure effective student support.


• Onboard and support new students during New Student Orientation and their first-year at TUJ.


• Review student records to verify completion of academic requirements and eligibility for graduation


• Work with the Banner Student Information System to process workflows and manage an effective student information ecosystem.

• Liaise with other academic advisors, the transfer advisor, and AAC leadership to troubleshoot complex problems pertaining to student registration, planning, exchange programs, graduation, and other common TUJ experiences.


• Ensure confidentiality and sensitivity in handling student records in compliance with university policies and relevant privacy laws.


• Promote efforts to achieve, maintain, and improve student success and retention.


• Participate in training and professional development opportunities to keep skills and knowledge up-to-date.


• Represent TUJ at various meetings and events, both internal and external.


• Communicate and further our vision, mission, and academic goals to enhance student development as noted in the TUJ Strategic Priorities and Key Objectives.


• Perform other duties as assigned.

Qualifications

The successful candidate will be an exceptional team player, with a positive and supportive attitude, commitment to helping others, desire for continual learning, and enthusiasm for participating in an office that is student-focused and student-friendly. The desired qualifications are listed below.

Required Qualifications

• Bachelor’s degree


• Excellent interpersonal, oral, and written communication skills


• Native or near-native level proficiency in English: TUJ is an American institution in Japan and all administrative work is conducted in American English


• Eagerness to work with a diverse student population in a multicultural environment


• Ability to manage time effectively while balancing multiple tasks and maintaining meticulous attention to detail.


• Excellent problem-solving skills and ability to use independent judgment


• Proficient computer skills and knowledge in Microsoft Word, Excel, and PowerPoint, and other Office Suite products

Preferred Qualifications

• Master’s degree in a related field, such as higher education, educational administration, international education with a focus on higher education strongly preferred


• Experience working in an American or Japanese university setting with student advising responsibilities


• Familiarity with using student information systems, student retention initiatives, and/or best practices in academic advising


• Academic advising experience, especially focused in first-year advising.


• Experience living in Japan


• Study abroad experience at the higher education level


• Ability to travel within Japan and overseas, when necessary


• Knowledge of Japanese language is a plus

Application Process

Review of applications will begin immediately and will open until it is filled.

Required application materials to be submitted:

(a) cover letter,

(b) resume or c.v.,

(c) contact information for two references. 

Only candidates selected for an interview will be contacted.

Temple University, Japan Campus is committed to equal opportunity employment, and to increase diversity and inclusivity in both its community and curricula. All qualified applicants shall receive full and equal consideration for employment. The university does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law. Candidates who can contribute to the institution's goals are strongly encouraged to apply.