Academic Affairs Manager

Basic Qualifications

Bachelor's degree or equivalent experience. A minimum of 5 years of progressively responsible administrative management experience required.

Additional Qualifications and Skills

Must be both detail-oriented and able to think 'big picture,' with the ability to balance multiple priorities in a complex and dynamic/evolving environment. Flexibility and a mindset of getting things done are very important. Ability to function in an entrepreneurial setting is essential. Excellent interpersonal and communication skills, and the capacity to relate effectively with all levels of the University as well as with external organizations. Fluency with common business applications such as MS Word, PowerPoint, and Excel. Excellent writing and editing skills. The successful candidate must have the ability to exercise good judgment on a range of issues, some confidential in nature, and to manage complex projects through to completion. Track record of success in managing issues related to international scholars, visas and appointments is preferred. Experience working within Higher Education strongly preferred.

Additional Information

Harvard is unable to provide visa sponsorship for this position.

Why you'll like working with us:

At the Wyss Institute, you're a member of a supportive, dynamic community that is united by its shared goal of changing the world through groundbreaking technology development and commercialization. We encourage your professional growth and development through mentorship and tuition reimbursement to support continued learning, and more. We also support your physical, financial, and mental well-being through generous time off benefits, gym reimbursements, and other programs offered through Harvard. Our facility is located in a new, state-of-the-art life sciences building in the lively Fenway neighborhood, where you will have access to multiple amenities including a roof terrace with stunning views of Boston and proximity to numerous restaurants and cultural attractions. We value an inclusive and diverse workforce, and believe that our differences enrich the work environment for all.

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Position Description

What you'll do:Community Inclusion and Engagement-

Partner closely with HR, Leadership and the Communications team to elevate engagement within our academic community. Provide onsite presence to assist with troubleshooting and to ensure a smooth onboarding process. Identify and address gaps to enhance the work experience for academic employees. Demonstrate a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.Academic Affairs Oversight - Oversee all academic appointments and manage a specific caseload, including recruiting and onboarding new hires, processing payroll changes, advising and managing promotions and tracking appointment terms and policies/procedures specific to the Wyss. Interact with collaborating institutions, other school academic leads and functional areas within the Wyss to problem solve issues related to appointments, visas and other academic concerns. Supervise and mentor Academic Affairs Administrator and provide training and mentorship to Talent Coordinator.Visa and Immigration Lead:

Provide expert immigration advice to internal constituencies on increasingly complex rules and procedures related to all Wyss staff. Liaise with the Harvard International Office and immigration lawyers.Workforce Administration and Process Improvement : Analyze academic recruitment workflow to identify gaps and develop and implement innovative processes to enhance efficiency and ensure fairness and equity throughout the recruitment process; maintain Sharepoint People database for Wyss Staff; collaborate with Sharepoint Developer and other stakeholders to identify improvements and run ad-hoc reports as needed; interface with Senior Compliance Officer and OVPR on compliance issues related to new hires, visas, etc.; process temporary and less than half time appointments;Academic and Staff-Related Projects:

Manage other special projects as assigned.EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

Work is performed in an office settingThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Job Summary

About Us:The Wyss Institute's mission is to transform healthcare and the environment by emulating the way nature builds. We harness the freedom of academia and the focus of industry in order to translate revolutionary technologies into commercial products and solutions. At the Wyss Institute, faculty from premier academic and clinical institutions, collaborate with staff scientists, postdocs, graduate students, industry experts, business development leaders, and entrepreneurs across disciplines to invent and de-risk new technologies that don't just succeed at making it to the market - they disrupt it. We support research that universities, companies, and venture capital firms don't fund because they view it as too risky. We prefer to use the word "challenging," and we love challenges. For more information, visit: http://wyss.harvard.edu/

About You:You are a creative problem solver and want to be part of a dynamic team dedicated to fostering an inclusive environment that promotes student and faculty engagement in a culture of learning and research. You have demonstrated expertise working in academic affairs and are highly adaptable. You are self-motivated and thrive in a fast-paced environment. You are excited by working with diverse groups of people that create innovations that can change the world.

About the Role:We are looking for a talented Manager of Academic Affairs (MAA) to oversee all academic appointments and serve as the lead on all visa and immigration-related processes for the Institute. Reporting to the Human Resources Director, you will develop innovative solutions to the unique academic appointment and visa-related needs of the Institute. You will collaborate closely with Senior Leadership, Faculty and HR to create a cohesive strategy for academic hires in line with the University guidelines and tailored to meet the evolving needs of the Institute.

Commitment to Equity, Diversity, Inclusion, and Belonging

As a collaborative organization, we at the Wyss Institute know that great innovation happens when diverse perspectives come together to solve problems. As a result, we are committed to cultivating and preserving a culture of inclusion and connectedness both in and out of the lab. When recruiting for our team, we welcome the unique contributions that you will bring in terms of education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, religion, disability, and sexual orientation. We believe these differences in background, experience, and perspective enrich our work environment and are essential to our mission of solving complex problems through technology development and translation

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

Paid Time Off:

3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.Health and Welfare:

Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.Work/Life and Wellness:

Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.Retirement:

University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.Tuition Assistance Program:

Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement:

Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.Professional Development:

Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation:

Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.Harvard Facilities Access, Discounts and Perks:

Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format Details

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.
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