Accommodation Coordinator - Join a Leading Company

Robert Half is seeking a highly organized and detail-oriented HR Accommodation Coordinator for a short-term contract position through December 2024. The Accommodation Coordinator performs administrative duties related to leaves of absence (LOA), communications, the development and implementation of procedures to achieve optimal employee productivity and create a positive leave experience for their assigned business unit(s). This role serves as the initial point of contact and liaison between employees, business partners and our outsourced vendor partners at the beginning of a leave of absence, from initiation of the LOA through the leave approval process. This position interfaces with third party administrators and other vendors, as necessary.   Responsibilities: Administer the leave of absence process for the Company’s US workforce by providing exceptional customer service to employees navigating through their time off requests and coordinating relevant information with applicable vendors. Serve as a single point of contact for each employee from the initial request for a leave of absence through successfully completed or “approved” status for assigned business unit(s); to include helping employees initiate a leave in Workday, setting proper expectations for the return of paperwork, maintaining regular contact with the employee through the leave approval process. Interface with Health Care Provider to clarify medical details impacting approval of the employee’s leave of absence. Partner with Business Unit HR and supervising management team to review status of cases and develop legally sound strategies for mutually beneficial resolution. Facilitate communications with employee, supervising manager, Human Resources, Retail Operations, and the disability insurance carrier. Ensure all requests for leave are responded to in a timely manner and that all leaves are initiated, administered, and approved in accordance with company policies and legal requirements outlined in FMLA and ADAAA. Respond to employee-impacting issues that may arise during the leave event up to the leave approval step and verify that proper communication occurs. Identify routine procedural irregularities and areas of impact on other business processes, such as Payroll and Benefits, collect data, establish relevant facts, and draw valid conclusions leading to effective solutions for the individual employee and the Company. Ensure that employee’s supplemental vacation/PTO requests while on leave are entered appropriately to ensure proper payroll processing. Communicate cancellation of benefits decisions to the Benefits Billing Specialist for processing.Proficient with the Microsoft Office Suite, including Microsoft Word, Outlook, Excel, and PowerPoint Workday, PeopleSoft, Oracle or SAP HR/payroll experience Minimum of 1-3 years of specific experience in Leave of Absence administration in a high volume, fast paced environment on a national level Knowledge of applicable federal and state laws pertinent to leave of absence administration, including FMLA, ADA, ADAAA of 2008, HIPAA, etc. Ability to handle sensitive and confidential matters appropriately Strong organizational, communication (written and oral) and time-management skills Keen attention to detail and ability to prioritize in a rapidly changing environment Ability to work independently yet manage tight deadlines.