Account Manager

Responsibilities include but are not limited to:

• Collect, verify and submit timesheets via QuickBooks


• Maintain ongoing communication with the workforce to avoid potential billing or payroll discrepancies


• Monitor customer accounts for non-payment or delayed payment


• Verify and process vendor bills


• Issues PO’s for all purchases and subcontractor agreements in the division


• Enter all invoices for the division


• Maintaining effective communication channels with Project Managers, divisional employees, vendors, customers, and sub-contractors to ensure all projects stay within budget and on schedule


• Facilitate weekly meetings with Project Managers to review cost-to-date of current projects and estimated cost-to-complete


• Assist Project Managers with the process of submitting project material submittals to architects and engineers for specification approvals


• Prepare and submit customer invoices


• Maintain professional relationships with customers and vendors


• Research, identify, and resolve accounting/billing discrepancies


• Perform cost tracking for projects


• Assist in month-end reporting procedures to support the CFO with producing the WIP report, as necessary


• Perform filing and general administrative tasks


• Engage with the workforce to establish relationships that promote communication, transparency, and accountability

Skills and Qualifications:

• Proficient using Microsoft Office Suite (especially Excel and Outlook).


• Experience with QuickBooks, a plus - but not required!


• Highly organized with attention to detail.


• Team player, with a positive attitude.


• Ability to use office equipment such as: 10-key, scanner, copier, fax machine, etc.


• Confidentiality of sensitive information.


• Associate or Bachelor's degree in Accounting, Finance, Bookkeeping or related field, preferred.