Account Payable Coordinator

The Accounts Payable Clerk supports the finance department by accurately and efficiently processing vendor invoices and payments. This role ensures timely financial transactions, maintains organized records, and collaborates with internal teams and external vendors to resolve discrepancies.

Key Responsibilities

• Process high-volume accounts payable invoices accurately and timely


• Review, code, and enter invoices in accordance with firm policies


• Manage vendor setup, W-9 documentation, and payment processing (check, ACH, wire)


• Prepare and assist with weekly check runs


• Reconcile vendor statements and resolve invoice discrepancies


• Review and process employee expense reports


• Maintain organized electronic and physical AP records


• Communicate with vendors and internal stakeholders to resolve payment issues


• Support month-end close activities, intercompany reconciliation, balance sheet reconciliation


• Support audit requests as needed


• Ensure confidentiality and compliance with firm accounting standards

Qualifications

• 5+ years of accounts payable experience


• Experience within a manufacturing environment is a plus


• Familiarity with billing, expense allocation and intercompany accounting preferred


• Strong attention to detail and accuracy


• Proficiency in Excel and accounting systems (Sage preferred)


• Ability to manage deadlines in a fast-paced professional services setting


• Strong communication and organizational skills

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