Accountant

Description

The Accountant will assist in coordinating the accounting of expenditures and revenues in all funds and prepares fund accounting records in accordance with generally accepted accounting principles; balances financial data on a monthly, quarterly, and annual basis; review accounting transactions for accuracy and appropriateness; generates various reports and reviews for accuracy, prepare year-end federal reports and filing with IRS, performs trend analysis and makes recommendations or improvements as appropriate, provides accounting assistance to programs, assists in correction of errors; and assists the Senior Accountant. The Accountant may assist the Senior Accountant and Chief Financial Officer (CFO) in the collection of financial data during annual audit; provides data as requested by the CFO. The Accountant will process purchase orders, supply requisitions, accounts payable and receivables, process payment vouchers, process journal entries, prepare cost allocations, ensuring accounting procedures and regulatory requirements are followed. The accountant will prepare and maintain various accounting schedules and spreadsheets as requested. The Accountant will review all transactions for completeness and accuracy while ensuring payments and billings are completed in compliance with OIC policy and procedures and within established time limits. This position is responsible for records management, including retention & destruction, maintaining, filing, and storing of all fiscal dept. documents. The Accountant will assist with special projects in the fiscal department, occasionally cross-training to assist with other fiscal duties when necessary.

Essential Duties: 

• Receive and log in purchase requisitions and invoices, as needed.
• Prepare and issue purchase orders per OIC policy as assigned.
• Reconcile purchase orders to material receipts and/or vendor invoices, and ensure all paperwork is complete and includes appropriate supporting documentation.
• Process purchase requisitions, including obtaining appropriate approvals, identifying proper account coding; and ensuring compliance with OIC policies and procedures and grant requirements.
• Manage vendor system and process payments. 
• Process vendor invoices for payment, including confirming invoice accuracy, obtaining supporting documentation and authorizations; and ensuring proper accounting of the transaction.
• Reconcile monthly vendor statements to OIC records; work with vendor to resolve discrepancies.
• Responsible for maintaining and filing of accounts payable vouchers.
• Reconcile and pay agency Mastercard and gas credit card bills.
• Process assigned monthly transactions in timely manner to ensure all expenses are entered in accounting system prior to monthly billing. 
• Prepare monthly billings for various grant programs, as requested.
• Prepare and maintain billing reports, spreadsheets, and files.
• Ensure payments are received in timely manner and for correct amount.
• Review transactions for completeness and accuracy while ensuring all transactions are processed in compliance with grant requirements, OIC policy and procedures and within established timelines.
• Prepare Journal Entries for accounting accruals and enter in the system, expenditure cost allocations and ensure proper accounting of payable and receivable transactions.
• Monitor and ensure accurate account and fund balances are maintained. 
• Work with OIC program and fiscal staff to answer billing questions, correct errors & ensure proper recording of all transactions.
• Prepare and maintain analysis of vendor accounts, as requested; notify supervisor of unusual or unexplainable account status / occurrences.
• Assign entries to proper accounts. 
• Code documents according to company procedures. 
• Code all documents according to grant regulations, GAAP and company procedures.
• Assist with implementing and maintaining internal financial controls and procedures.
• Check information for completeness and accuracy. Reconcile, correct, or report discrepancies found in records. 
• Work with auditors, monitors; vendors, grantors, and others; providing financial and accounting assistance as needed.
• Prepare travel advance vouchers and reconciliations.
• Prepare cost allocation and prepare journal entries for processing.
• Calculate allocation of monthly housing pool salary and benefit costs and prepare for journal entries for processing.
• Reconcile and pay visa and gas credit card billings.
• Responsible for maintaining and filing of accounts payable vouchers.
• Reconcile assigned bank statements and general ledger accounts.
• Comply with federal, state, and company policies, procedures, and regulations. 
• Reconcile or note and report discrepancies found in records. Distribute checks, as requested.
• Other duties as assigned. 

Requirements

Minimum Qualifications: 

• BA Degree in accounting, and five years’ experience in a senior level accounting position
• AA degree in accounting and 7 years of experience in a senior level accounting position with at least 4 years of experience in financial statement preparation and grant accounting. 
• Additional experience may be considered in lieu of education/degree.