Accountant / Accounting Assistant

Position Overview

The Accountant / Accounting Assistant supports the Senior Accountant with daily, monthly, quarterly, and year-end activities. This role handles core accounting tasks in QuickBooks Desktop, collaborates across teams, communicates with customers and vendors, and looks for ways to streamline and improve processes.

Essential Duties & Responsibilities

• 
  Track, code, and enter expenses in QuickBooks Desktop.


• Create and send monthly customer invoices; record payments and make deposits.


• Record and reconcile credit and debit card transactions; manage monthly credit card reconciliations.


• Provide backup for bi-weekly payroll processing and record related payroll expenses and liabilities.


• Help maintain accurate employee payroll information.


• Attach and organize source documents for all relevant QuickBooks transactions.


• Maintain clean vendor and customer lists; resolve duplicates and ensure accurate setup.


• Maintain vendor records for tax purposes (e.g., W-9 collection); assist with 1099 preparation.


• Review financial transactions regularly for accuracy and completeness; research and resolve discrepancies.


• Assist the Senior Accountant and Payroll Accountant with year-end close and tax filings.


• Communicate professionally with customers and vendors regarding billing, payments, and account questions.


• Identify and recommend process improvements to increase accuracy and efficiency.


• Collaborate effectively with team members and other departments.

Skills & Qualifications

• Strong attention to detail and accuracy.


• Self-motivated with solid time management; meets deadlines reliably.


• Clear, proactive communicator (written and verbal).

Preferred:

• Experience in OSP (Outside Plant) design or fiber engineering environments.


• Knowledge of multi-state permitting and regional variations.


• PMP or related project management certification.

Required Experience & Education

• Corporate/industry accounting experience.


• Experience with QuickBooks Desktop.


• Accounting or related degree/certificate.