Accountant I Payroll

Job Title: Accountant I- Payroll

Position Code: F14N Non-Exempt

Department: Finance

Position Category (330): Fiscal and Billing Staff (L30b)

Position Category (Rphca): Administration Staff

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

A. POSITION SUMMARY

Under the direction of the Assistant Controller or designee, performs standard accounting functions such as ledger maintenance, financial statement review, analyzing of restricted/operating cash data, and preparation of management reports.

B. ESSENTAIL DUTIES AND RESPONSIBILITIES

1. Reviews and enters data into the accounting system, auditing for accuracy and completeness of the transactions;
2. Assist in the preparation, review and distribution of monthly financial statements;
3. Reviews Payroll documents for accuracy;
4. Assists Payroll Techs as needed to answer questions or resolve concerns;
5. Reviews Cash documents for accuracy;
6. Monitors, reviews and reports on any extraordinary transactions involving cash or Payroll;
7. Reconciles monthly bank statements, check registers, outstanding/void checks, and stop payment orders on lost/missing/stolen checks;
8. Maintains accurate accounting records, ledgers, and files using generally accepted accounting principles and practices;
9. Schedules workflow in accordance with deadlines;
10. Assembles data for internal/external reports under the direction of management;
11. Downloads computerized banking information and other details using banking software and interfaces with bank personnel for related documentation required for the accounting period closing cycle;
12. Interacts with auditors, participates in auditing projects and provides accounting records and reports as required;
13. Assists management in various administrative responsibilities;
14. Interacts and provides mentoring/training with personnel inside and outside the finance department;
15. Assist with gathering budget preparation information and grant reporting;
16. As needed, performs inventory related tasks;
17. Performs miscellaneous job-related duties as assigned;

C. MINIMUM EDUCATION AND EXPEREINCE

1.Bachelor’s degree in Accounting or equivalent; or at the discretion of the hiring officer experience may be substituted;

1. Two or more years of directly related business experience is required;
2. Experience with Microsoft Office Suite products required.

D. KNOWLEDGE, SKILLS, AND ABILITIES

1. General knowledge of accounting principles and ability to learn about grant requirements and standards for federally qualified health centers (FQHC);
2. Knowledge of standard and/or fund accounting principles, methods, and applications;
3. Ability to effectively communicate accounting information, policies, and/or procedures in a manner easily understood by the customer;
4. Knowledge of computerized information systems used in financial and/or accounting applications;
5. Ability to set up and maintain financial accounts and ledgers;
6. Spreadsheet software skills to quantify and illustrate routine financial reports, statements, and/or projections;
7. Knowledge of federal and state financial regulations;
8. Knowledge of finance, general accounting principles and procedures, budgeting, and cost control procedures;
9. Ability to analyze financial data and prepare financial reports, statements and/or projections;
10. Ability to be precise and recognize errors;
11. Account balancing and reconciling skills;
12. Knowledge and familiarity with compliance program. Cooperate fully and comply with laws and regulations.

E. COVID-19 VACCINE REQUIRED

COVID-19 Vaccination required as a condition of employment. Individuals with medical issues or religious beliefs that prevent them from getting the vaccine may request an exemption from the vaccine requirement at the time an offer is delivered.

F. PHYSICAL CHARACTERISTICS/WORKING CONDITIONS

This position contains diverse demands and priorities. There are frequent opportunities to relax from any physical exertion, change position in work activities, or break from computer application tasks.

1. Physical Effort and Dexterity: Good dexterity to operate personal computer and office equipment. Occasional lifting and carrying related to office duties.
2. Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications.
3. Visual Acuity, Hearing, and Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance.
4. Environment/Working Conditions: Work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required. Position requires travel throughout the Albuquerque metropolitan area. Work regularly scheduled Monday-Friday, although weekends and evenings may be required to meet with members of the Board of Directors and meet deadlines. Fixes asset inventory may require bending, squatting, or lifting.