Accountant-General Ledger and Accounts Payable

SUMMARY

The General Ledger and Accounts Payable Accountant  is responsible for maintaining accurate financial records and ensuring the integrity of the company’s general ledger and accounts payable processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties which may be assigned.

General Ledger:

• Prepare and post journal entries for recurring, adjusting, and accrual transactions.
• Reconcile balance sheet (A/R, Pre-Paid, A/P) accounts monthly and investigate variances.
• Assist with monthly, quarterly, and annual financial close processes.
• Support financial audits by providing schedules, documentation, and responses to auditor inquiries.

Accounts Payable:

• Review, verify, and process vendor invoices and employee expense reimbursements in compliance with company policies and procedures.
• Review and match purchase orders, receipts, and invoices to ensure accuracy and proper authorizations/approvals and resolve any discrepancies.
• Manage vendor records and maintain W-9 and tax documentation for vendors subject to 1099 reporting requirements.
• Prepare and process weekly or biweekly check runs, ACH, and wire payments.
• Reconcile accounts payable sub-ledger to the general ledger monthly.

Other Duties May Include the Following but Not Limited to:

• Serve as backup for payroll processing operations.
• Assist with journal entries, general ledger allocations, and budget preparation.
• Compile budget data and prepare monthly/annual reports, support management and regulatory reporting requirements.
• Responsible for initiating procurement (P Card) transactions across multiple expenditure types and accurately assigning the corresponding GL account numbers.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree in accounting, Finance, or a related field required.
• 2–5 years of experience in general ledger accounting and accounts payable functions.

Applicants possessing the following qualifications / certifications may receive preferential consideration

• Experience with Sage 100, NetSuite, SAP, QuickBooks, Oracle, or Microsoft Dynamics preferred.
• Knowledge of U.S. GAAP and internal control principles.
• Proficient in Microsoft Excel
• Certified Procurement Officer (CPO)

CERTIFICATES, LICENSES, REGISTRATIONS

Must obtain Certified Purchasing Officer (CPO) certification within six-months of hire date

Valid driver's license

Must be eligible for bonding

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.