Accounting

Now Hiring: Billing Coordinator & Accounting Clerk

-

We are seeking two team members to join our Accounting & Billing department:

Billing Coordinator – Responsible for end-to-end billing, invoice accuracy, and cash application.

Accounting Clerk – Supports daily accounting operations, including accounts payable and receivable tasks.

Both roles require attention to detail, strong organization, and the ability to work in a fast-paced environment.

 -

Billing Coordinator Responsibilities

· Prepare accurate, timely invoices for multiple clients and programs

· Process vendor invoices (including EDI files) and credit memos

· Review sales orders, fulfillment data, pricing, and job costs to ensure accurate invoicing

· Perform cash application: apply payments, reconcile accounts, resolve unapplied payments

· Monitor accounts receivable and follow up on outstanding invoices

· Collaborate with Sales, Merchandising, and Finance to resolve discrepancies

· Assist with month-end billing close and reporting

· Take ownership of billing procedures and resolve complex billing matters

Experience

· 2+ years billing or related accounting experience

· Knowledge of POs, sales orders, and item fulfillment

· ERP billing experience; NetSuite preferred

· Proficient in Microsoft Excel

-

Accounting Clerk Responsibilities

· Process vendor invoices and support accounts payable

· Assist with accounts receivable and invoice tracking

· Support job cost tracking and data entry

· Process credit memos and maintain supporting documentation

· Assist with account reconciliations and month-end close

· Communicate with internal departments to obtain documentation

Experience

· 1–2 years accounting, AP, or AR experience preferred

· Basic accounting knowledge

· ERP experience preferred; NetSuite a plus

· Proficient in Microsoft Excel

Required Competencies (Both Roles)

· Strong attention to detail and organizational skills

· Ability to meet deadlines in a fast-paced environment

· Clear, professional communication

· Sense of urgency and accountability