Accounting Administrative Assistant

UEC Company Benefits & Perks:

4-10 Schedule (Friday's Off)

401(K) up to 11% Company Match

Pension Plan (100% Employer Sponsored)

Tuition Reimbursement Program

Comprehensive Medical/Dental/Vision Benefits options

Competitive Wages

Vacation, Sick Leave and 11 paid holidays

Gym Membership Subsidy

Employer Sponsored Training

Various Opportunities for Fundraising and giving back to the community

SUMMARY

This position is responsible for supporting the respective Department by completing general services and administrative tasks.  The Administrative Assistant must be flexible and responsive to direction from team leaders within the company and have a work attitude that promotes interdepartmental relationships.

ESSENTIAL DUTIES AND RESPONSIBILITIES may include other duties as assigned.

• Provides efficient, accurate, high-level administrative support for the Department. Seeks direction when needed.

• Maintains extensive recordkeeping, electronic files and documentation. Prepares tracking reports as requested.


• Gathers and collates information provided by others to produce summarized presentable reports for management review of department work tasks.

• Performs external communications and routes communications to the appropriate subject matter experts.

• Maintains strict confidentiality regarding member projects, matters of personnel, and matters identified as confidential in the context of corporate operation and planning.

JOB DUTIES may include other duties as assigned.

• Internal and external communications as required. Transcribes and types general correspondence, reports and other assignments from management.

• Assists with coordinating and scheduling meetings, both internally and externally.

• Provides needed support during meetings as requested.

• Enter purchase order requisitions and validate invoices and charges as necessary

• Serves as the point of contact when staff are out of the office. Provides back-up functions as needed or assigned.


• Establishes and maintains, in accordance with standard administrative procedures, necessary files for the Department.

• Works collaboratively with colleagues and fosters a spirit of cooperation in the workplace.


• Conducts themselves in a manner that reflects well on UEC and contributes to harmonious relations with coworkers, members, and the general public.


• Respectfully takes direction from management. Refers any situations outside their scope of service to their Manager for direction. 

QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

Education:

High school diploma or general education degree (GED) required.  Associate of Arts (AA) degree in Business Administration or related field is desired.

Experience:

Two (2) years of administrative  experience or equivalent combination of education and experience/training.

Preferred Qualifications/Skills:

• Previous utility experience is preferred.

• Oregon Public Notary preferred.

• Strong communication skills. Ability to effectively present information and respond to questions from groups of managers, clients, members, and the general public.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

• Excellent computer skills. Must be adept at using various applications including database, spreadsheet, report writing, graphics, word processing, presentation creation/editing, communicate by e-mail and use scheduling software. Proficiency in Word, Excel, PowerPoint and other office and data management software is required.

• A valid Drivers’ License is required.

 Equal Opportunity Employer/Veterans/Disabled