Accounting Administrative Assistant

The Accounting Administrative Assistant will support the Finance Department with a variety of administrative, clerical, and financial tasks. This role requires strong attention to detail, excellent time management, and the ability to handle confidential information with discretion. The ideal candidate will possess solid Excel skills, basic knowledge of financial software, and the ability to multitask in a dynamic environment.

Hourly Rate of Pay Range : $25.00 - $27.00

Accounting & Financial Support

• Assist with daily financial activities, including:
  • Daily sales summary reconciliation
  • Bank activity monitoring
  • AP Invoice Approval
• Data entry and reporting related to financial transactions
• Payroll and time card approval auditing 
• Provide support for financial analysis and administrative duties
  

Charity Donations

• Create and manage donation gift cards
• Log all charity donations into designated spreadsheets
• Coordinate and send out donations to designated recipients

Filing & Document Management

• Scan, file, and organize invoices and financial reports
• Maintain digital and physical filing systems for easy retrieval and compliance
• Sort and distribute incoming mail appropriately
• Maintain uniform closet and supply storage areas in an orderly fashion

Administrative & Special Projects

• Assist with permits and licenses documentation
• Support with various errands and ad-hoc tasks
• Execute special projects as assigned by management

Restaurant & Customer Service Support

• Assist with menu printing and updates
• Order and monitor office and restaurant supplies
• Provide customer service support when needed

Required Skills and Qualifications:

• Proficiency in Microsoft Excel; ability to create and manage spreadsheets effectively
• Basic knowledge of financial software and accounting principles
• Strong communication skills – both written and verbal – for interacting with internal teams and external contacts
• Excellent time management and organizational abilities to prioritize and complete tasks under tight deadlines
• Proven ability to handle sensitive and confidential information with integrity and discretion
• High attention to detail, accuracy, and follow-through
• Reliable, flexible, and able to work independently or collaboratively in a team setting