Accounting Administrator

This entry-level Accounting Administrator provides support to the Accounting department with various administrative functions and special projects.  The Accounting Administrator provides excellent customer service to internal and external customers and provides clerical and administrative support to the Accounting Department.  This position requires a detail-oriented, discreet and organized individual. The Accounting Administrator must perform to the legal and ethical standards required by Federal, State and Local law and Moody Insurance Agency, Inc. policies.

Recent graduates are encouraged to apply!

The first 6 months will require in-office work Monday-Friday 7.5 hrs per day, flexible hours between 7am and 5pm. A hybrid schedule may be available after 6 months. 

Moody offers a generous benefits package: Medical, Dental, Vision, Flexible Spending and Dependent Care Accounts, Voluntary Life Insurance, Aflac Accident, Hospital Indemnity, Critical Illness plans and Health Saving Accounts. All full-time employees receive company paid Short Term/Long-Term Disability and Life Insurance. Moody also offers 3 weeks accrued vacation, sick time, two personal days and 9 paid holidays per year. No cost on-site parking and gym, on-site café.

Job Functions: Following is a brief outline of essential tasks for the Accounting Administrator position, but other responsibilities and duties may be assigned:

• Provide customer service to internal and external clients (answering questions, etc.) 
• Generate commission statements as received from companies and enter into accounting system weekly.
• Reconcile to company statements on a monthly basis.
• Complete scheduled manual invoices on a monthly basis.
• Reconcile and process agency commission, investigating any discrepancies.
• Index & assign accounting mail daily.
• Generate, process and maintain finance agreements.
• Print invoices daily and distribute to appropriate Account Managers.
• Assist with processing and mailing of month-end statements.
• Assist with scanning, maintenance and destruction of accounting department files.
• Maintain company non-resident licenses on a monthly basis.
• Assist in processing accounts payable items on a weekly basis.
• Process receivable items & prepare a daily deposit.
• Complete Continuing Education classes as requested by Management. 
• Other duties as assigned

Minimum Qualifications and Requirements:

• Able to read and write in English
  High School diploma or equivalent. College degree (or equivalent job experience) in accounting, finance or other related field preferred, but not required.
• Previous administrative experience in Accounting or related field preferred.
• Must possess proficient computer skills including working knowledge of Microsoft Office products, especially Excel and Word.Previous experience with Agency Management System (AMS 360 or similar) strongly desired.
• Able to apply mathematical/accounting concepts to daily work.
• Able to maintain absolute confidentiality
• Excellent written and verbal communication skills
• Strong customer service and team skills; must interact effectively with clients, co-workers and management
• Strong attention to detail and solid organizational skills
• Solid prioritization skills, sense of urgency, and ability to work efficiently under time constraints
• Ability to analyze and solve problems

Disclaimer

The information provided above is intended as general overview of the nature of the work, requirements, and necessary qualifications associated with this position. This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. 

This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. Moody Insurance Agency provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Moody Insurance is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Moody Insurance via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Moody Insurance HR/Recruitment and will be deemed the sole property of Moody Insurance. No fee will be paid in the event the candidate is hired by Moody Insurance as a result of the referral or through other means.