Accounting Administrator

DETAILED JOB DESCRIPTION

for the position of

Accounting Administrator

CLASSIFICATION:  Non-Exempt

PAY RANGE: $30-$40 per Hour

All HomeState operational efforts are an extension of our core values and mission. We serve hospitality first, tacos second. Our goal is to redefine casual dining and break down barriers of access to high quality food and caring hospitality at an affordable price point. HomeState is a home away from home. A place where everyone feels welcome and valued. No matter where you’re from.

The Accounting Administrator will report to the Controller and should inspire and embody HomeState’s culture, mission, and core values. This position should embrace HomeState’s vision which includes nurturing our communities within our four walls and in our surrounding community. The Accounting Administrator supports in execution of accounting duties such as daily business activities, end of period reporting, general A/P, daily sales summaries (DSS) and payroll support. The Accounting Administrator will also act as a project manager to oversee special projects as assigned, including but not limited to oversight, reconciliations, audits, and standard operating procedures (SOP) development for accounting department.

PRIMARY RESPONSIBILITIES

• Supports HomeState’s operations with daily and reconciliation review of sales journal entries, reconciling accounts, credit cards, merchant processing, and other third party or vendor statements.
• Monitor department email, mail, cash balances and ensure all bank accounts are timely reconciled, assist with forecasting, reporting and modeling. Review invoices, check requests accuracy, purchase orders, obtain approvals or signature authorizations. Coordinate credit card expense data, make corrections to the GLs. 
• Ensure vendor invoices are collected and entered. Work with team or vendor to ensure statements are reviewed timely. Prepare and execute payment runs, prepared and transmit sales or local tax reports, assist CPA with federal filings, and maintain auto pay vendors. Assist with wires, transfers, ACH payments and cut manual checks when needed.
• Work cross functionally to support period-end closing activities and maintain department digital files in shared drive. 
• Participate in a wide variety of accounting and operational projects including cross functional support of SOPs that have department impact.
• Assist with organizing and obtaining licenses or permits as needed. Display a strong knowledge of HomeState financial processes.
• Support efficient organizational operations, including managing mail and maintaining office spaces.

CORE COMPETENCIES & SKILLS

• Guest Focus: Deliver hospitality-centric solutions to improve the overall operation and serve the internal customer. Subject matter expert in the HomeState’s accounting systems, procedures and internal controls. 
• Action Oriented: Seek new opportunities with a sense of urgency, high energy and enthusiasm. Take intaivate to find opportunity to improve processes or take on tasks to advance department goals.
• Resilient: Rebound from setbacks when faced with difficult situations. Calmly identify and troubleshoot issues that occur during the shift to ensure efficient operations. Constantly communicate with honesty, integrity and transparency. Hold yourself and others accountable to meet commitments while embodying HomeState’s core values.
• Collaborative: Build partnerships and work collaboratively to meet shared objectives. Work closely with internal and external partners to meet goals of the department.Think boldly and bravely to shape a positive impact on one's self, family, neighbors and team members.
• Situationally Adaptable: Adapting approach and demeanor in real time to match the shifting demands of different situations. Nimble in project planning and management.
• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Take complex financial concepts and assist others in a way they can understand. Seek to understand and engage in active listening. Communicate with others as outlined in HomeState’s communication guidelines. 
• Resourcefulness: Securing and deploying resources effectively and efficiently with attention to detail. 
• Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Invites feedback and is self-aware. Takes ownership and admits mistakes.
• Decision Quality: Making good and timely decisions that keep the department moving forward. Practices high discretion with sensitive financial information.
• Serve as an ambassador, both internally and externally in the community. Follow all HomeState standards, sanitation guidelines, policies or procedures to ensure that you are serving guests or internal customer to the highest quality, delivering caring hospitality.
• Take pride in your work each day to make things a little better than they were yesterday. 
• Maintain regular, predictable attendance, which includes attendance at all scheduled shifts, training and meetings.

REQUIREMENTS

• 1-2 years in restaurant or hospitality bookkeeping experience.
• Must demonstrate strong math, reading, and communication abilities.
• Must be highly organized, manage time effectively, and work independently with initiative.
• Possess ability to plan, organize, schedule and complete work   
• Strong computer skills; proficient Google business suite, MS Excel, Toast POS, and R365 preferred.
• Possess ability to be flexible and adaptable to meet the needs of the company’s goals 
• Availability to work a minimum of five days per week. Extended hours and/or a sixth day may occasionally be required. 
• Must be able to to travel between HomeState locations as needed via personal transportation method and ability to track mileage for reimbursement (general administrative tasks such as mail, assisting with change orders, and making bank deposits).

PHYSICAL REQUIREMENTS

• Ability to remain in a stationary position for long periods of time (6 or more hours per shift, excluding break times).
• Ability to lift, push, pull, or carry up to 25 pounds (standard office equipment and supplies).
• Ability to perform certain repetitive motion activities (e.g., typing.)
• Ability to work in a constant state of alertness and safe manner.

Please note that this job description is not meant to cover or include all the tasks, duties, and responsibilities the employee may be required to perform, and any assigned tasks, duties, and responsibilities are subject to change at the company’s discretion, with or without notice or contemporaneous update to this document. Reasonable accommodations may be made to enable qualified individuals with disabilities and sincerely-held religious beliefs to perform the essential functions of this position, to the extent required by and in accordance with applicable federal, state, and local law; contact Human Resources to request a reasonable accommodation.  Nothing in this job description modifies the at-will nature of employment.

HomeState embraces diversity and does not discriminate in employment on the basis of any classification protected by law. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.