Accounting & Payments Specialist Body Shop & Collision Center

Accounting & Payments Specialist – Body Shop & Collision Center

Location: Central City Toyota Collision Center
Department: Body Shop / Accounting
Employment Type: Full-Time

Position Overview

We are seeking an experienced Accounting & Payments Specialist with a background in automotive dealership or body shop accounting. The ideal candidate will bring hands-on experience managing accounts receivable and payable, handling repair order transactions, and reconciling customer and vendor payments in a fast-paced, detail-oriented environment.

This position plays a key role in ensuring financial accuracy and smooth operations across the Body Shop, Parts, and Service departments, working closely with management to maintain strong accounting integrity and exceptional customer service.

Key Responsibilities

Accounting & Reconciliation

• Process and reconcile daily accounts payable and receivable for the Body Shop, Service, and Parts departments.


• Post and reconcile all repair order (RO) transactions, ensuring accuracy in parts, labor, sublet, and insurance billing.


• Manage warranty receivables, insurance payments, and customer billing.


• Reconcile daily cash, check, and credit card deposits and ensure timely posting to the general ledger.


• Assist with month-end closing, account reconciliations, and financial reporting.

Payroll, Payments & Vendor Management

• Payroll Management.


• Maintain and update vendor files, ensuring timely payment of invoices and accuracy of vendor statements.


• Track and manage insurance claim payments, including follow-up on outstanding balances.


• Coordinate with Service, Parts, and Body Shop Managers to ensure billing accuracy and proper cost allocation.

Administrative Support

• Collaborate with dealership accounting staff to support audit preparation and compliance with dealership policies.


• Maintain organized records for repair orders, payments, and insurance documentation.


• Provide professional and courteous customer communication regarding payment questions or discrepancies.

Qualifications

• Prior experience in automotive dealership or body shop accounting required.


• Proficiency with dealer management systems (DMS) such as DealerBuilt, CDK, Reynolds & Reynolds, or Dealertrack preferred.


• Strong understanding of accounts payable, receivable, and general ledger functions.


• Comfortable handling cash, checks, and electronic payments with precision.


• Excellent attention to detail, organization, and follow-through skills.


• Ability to work efficiently in a team-oriented, deadline-driven environment.


• Strong communication skills for interacting with management, vendors, and customers.

Benefits

• Competitive compensation based on experience.


• Supportive dealership environment with opportunities for career growth.


• Full-time schedule with potential for overtime during peak periods.


• Comprehensive benefits package available after eligibility period.